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Performance Review Letter

Performance Review Letter Template for Hong Kong

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Key Requirements PROMPT example:

Performance Review Letter

"I need a Performance Review Letter for a senior software developer who has exceeded expectations and is being recommended for promotion, including details about their outstanding project delivery in Q1 2025 and leadership potential."

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Document background
The Performance Review Letter is a crucial document in Hong Kong's employment landscape, used to formalize the outcomes of periodic employee performance evaluations. It serves multiple purposes: documenting performance assessments, setting future objectives, and supporting employment-related decisions. The document must comply with Hong Kong's employment legislation, including the Employment Ordinance (Cap. 57) and Personal Data (Privacy) Ordinance (Cap. 486). Typically issued annually or bi-annually, the Performance Review Letter includes evaluation results, specific achievements, areas for improvement, and future goals. It forms part of an employee's official record and may be referenced for promotion decisions, compensation adjustments, or performance improvement plans. The document should be drafted with careful consideration of anti-discrimination laws and ensure fair, objective assessment of employee performance.
Suggested Sections

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their name, title, and department

2. Introduction: Brief statement identifying the review period and purpose of the letter

3. Performance Assessment Summary: Overall rating and brief summary of performance during the review period

4. Key Achievements: Specific accomplishments and contributions made during the review period

5. Core Competencies Evaluation: Assessment of performance against core job competencies and responsibilities

6. Goals Review: Evaluation of progress against previously set goals and objectives

7. Future Objectives: New goals and objectives for the upcoming review period

8. Closing: Next steps, acknowledgment request, and signature blocks for both manager and employee

Optional Sections

1. Compensation Review: Details of any salary adjustments, bonuses, or other compensation changes based on performance (included when performance review is tied to compensation changes)

2. Performance Improvement Plan: Specific areas requiring improvement and detailed action plan (included when performance falls below expectations)

3. Professional Development: Recommended training, development opportunities, or career progression plans (included when specific development needs are identified)

4. Promotion Recommendation: Details of promotion or role change recommendation (included when performance merits advancement)

5. Special Projects/Initiatives: Discussion of specific projects or initiatives assigned for the next period (included when relevant to role)

Suggested Schedules

1. Performance Metrics Detail: Detailed breakdown of performance scores across all evaluation criteria

2. Goal Achievement Evidence: Supporting documentation showing completion or progress of specific goals

3. Performance Improvement Plan Details: Detailed action steps, timelines, and success metrics for areas needing improvement

4. Training and Development Plan: Specific courses, workshops, or development activities recommended

5. Historical Performance Data: Summary of previous performance reviews for comparison (if applicable)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Transportation

Media and Entertainment

Real Estate

Energy

Telecommunications

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Operations

Finance

Marketing

Sales

Information Technology

Legal

Research and Development

Customer Service

Product Development

Business Development

Quality Assurance

Administration

Strategic Planning

Public Relations

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Team Leader

Senior Executive

HR Manager

Operations Manager

Project Manager

Sales Representative

Software Developer

Financial Analyst

Marketing Specialist

Administrative Assistant

Customer Service Representative

Research Analyst

Product Manager

Business Development Manager

Technical Support Specialist

Quality Assurance Engineer

Legal Counsel

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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