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Shared Maintenance Agreement Template for India

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Key Requirements PROMPT example:

Shared Maintenance Agreement

"I need a Shared Maintenance Agreement for a newly constructed tech park in Bangalore, starting from March 2025, involving three corporate tenants who will share maintenance costs for common areas, parking facilities, and security services."

Document background
The Shared Maintenance Agreement is essential for properties or facilities in India where multiple parties share maintenance responsibilities and costs. This document is commonly used in commercial complexes, residential societies, mixed-use developments, and shared business facilities throughout India. It outlines detailed arrangements for maintaining common areas, shared facilities, and essential services while ensuring compliance with Indian property laws and local regulations. The agreement is particularly relevant given India's growing number of multi-occupancy buildings and integrated developments, where clear maintenance frameworks are crucial. It addresses key aspects such as cost allocation, service standards, dispute resolution, and compliance with local property management regulations, while considering unique Indian legal requirements and property management practices.
Suggested Sections

1. Parties: Identification of all parties entering into the maintenance agreement, including their legal status and contact details

2. Background: Context of the agreement, description of the property/facilities to be maintained, and the purpose of the arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Shared Maintenance: Detailed description of areas, equipment, and facilities covered under the shared maintenance arrangement

5. Maintenance Obligations: Specific maintenance duties and standards to be met by each party

6. Cost Sharing and Financial Arrangements: Division of maintenance costs, payment terms, and billing procedures

7. Access Rights: Rights and conditions for accessing shared areas and facilities for maintenance purposes

8. Standard of Maintenance: Quality standards and specifications for maintenance work

9. Emergency Procedures: Protocols for handling emergency maintenance situations

10. Insurance Requirements: Mandatory insurance coverage related to maintenance activities

11. Dispute Resolution: Procedures for resolving conflicts related to maintenance issues

12. Term and Termination: Duration of the agreement and conditions for termination

13. Governing Law: Specification of applicable laws and jurisdiction

Optional Sections

1. Third-Party Contractors: Procedures for engaging and managing external maintenance contractors - include when maintenance services will be outsourced

2. Environmental Compliance: Specific environmental requirements and standards - include for properties with significant environmental impacts

3. Alterations and Improvements: Procedures for making changes to shared facilities - include when modifications might be needed

4. Security Arrangements: Security measures for maintained areas - include for high-security properties

5. Utility Sharing: Arrangements for shared utilities - include when utilities are part of maintenance scope

6. Special Use Provisions: Rules for special use of maintained facilities - include for multi-purpose facilities

7. Reserve Fund: establishment and management of maintenance reserve fund - include for larger properties or complex maintenance requirements

Suggested Schedules

1. Schedule A - Property Description: Detailed description and plans of the property and areas subject to shared maintenance

2. Schedule B - Maintenance Specifications: Detailed maintenance standards, frequencies, and procedures

3. Schedule C - Cost Allocation: Detailed breakdown of cost-sharing formulae and percentages

4. Schedule D - Service Level Agreements: Specific performance standards for maintenance services

5. Schedule E - Emergency Contact List: List of emergency contacts and procedures

6. Schedule F - Maintenance Schedule: Timetable of routine maintenance activities

7. Appendix 1 - Property Plans: Technical drawings and plans showing maintained areas

8. Appendix 2 - Equipment Inventory: List of shared equipment and facilities covered by the agreement

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions








































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Relevant Industries

Real Estate

Property Management

Commercial Property

Residential Property

Retail

Office Space Management

Industrial Parks

Shopping Malls

Mixed-use Development

Hospitality

Healthcare Facilities

Educational Institutions

Relevant Teams

Facilities Management

Legal

Operations

Property Management

Asset Management

Building Services

Real Estate

Maintenance

Administration

Compliance

Relevant Roles

Facility Manager

Property Manager

Real Estate Manager

Operations Director

Building Maintenance Supervisor

Asset Manager

Legal Counsel

Property Administrator

Maintenance Coordinator

Building Services Manager

Residents Association Secretary

Commercial Property Manager

Estate Manager

Facilities Director

Property Development Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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