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Employer Experience Letter

Employer Experience Letter Template for Malaysia

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Key Requirements PROMPT example:

Employer Experience Letter

"I need an Employer Experience Letter for my software developer who worked at our Kuala Lumpur office from January 2025 to September 2025, including details about the three major projects they led and their technical responsibilities."

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Document background
The Employer Experience Letter is a crucial document in the Malaysian employment landscape, serving as official verification of an individual's employment history with an organization. This document is commonly requested when employees transition to new roles, apply for visas, or require proof of employment for various official purposes. The letter must comply with Malaysian employment legislation, including the Employment Act 1955 and Personal Data Protection Act 2010. It typically contains verified information about employment duration, positions held, and key responsibilities. The document's importance has grown with increased workforce mobility and the need for standardized employment verification across different sectors and jurisdictions within Malaysia.
Suggested Sections

1. Company Letterhead Details: Official company letterhead including company name, address, contact information, and registration number

2. Date and Reference Number: Current date and any internal reference number for the letter

3. Recipient Address Block: Standard 'To Whom It May Concern' or specific recipient details if known

4. Employee Identification: Full name, ID number, and last position held by the employee

5. Employment Period: Precise dates of employment from start to end

6. Role Description: Brief description of the employee's main responsibilities and role

7. Confirmation Statement: Clear statement confirming the employment relationship

8. Signatory Block: Name, designation, and signature of the authorized person issuing the letter

Optional Sections

1. Reason for Separation: Include only if appropriate and requested - states the reason for employment termination if it was amicable

2. Performance Commentary: Brief statement about the employee's performance, if specifically requested and positive

3. Project Highlights: Key projects or achievements, particularly relevant for technical or specialized roles

4. Salary Information: Last drawn salary and benefits, only if specifically requested and allowed by company policy

5. Rehire Eligibility: Statement about eligibility for rehire, if company policy allows this information to be shared

Suggested Schedules

1. Position History: Detailed list of all positions held and promotions if the employee worked in multiple roles

2. Training Certifications: List of company-sponsored training programs completed during employment

3. Project Schedule: Detailed list of major projects handled, if relevant to the employee's future employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses












Relevant Industries

Banking and Finance

Technology and IT

Manufacturing

Healthcare

Education

Retail

Construction

Professional Services

Hospitality

Telecommunications

Energy and Utilities

Public Sector

Non-Profit Organizations

Agriculture

Mining and Resources

Relevant Teams

Human Resources

Legal

Administration

Compliance

Corporate Secretarial

Executive Office

Personnel Management

Operations

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Company Secretary

HR Administrator

Personnel Manager

HR Operations Manager

Compliance Officer

Administrative Manager

Office Manager

Department Head

Managing Director

Chief Executive Officer

HR Business Partner

General Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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