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End Of Service Letter Template for Nigeria

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Key Requirements PROMPT example:

End Of Service Letter

"I need an End of Service Letter for a senior IT manager who is voluntarily resigning effective March 15, 2025, after 8 years of service, including mention of their successful project deliveries and eligibility for rehire."

Document background
The End of Service Letter is a mandatory document under Nigerian employment law that employers must provide upon the conclusion of an employment relationship. It serves multiple purposes: confirming the duration and nature of employment, documenting the circumstances of separation, and providing a reference for future employment opportunities. The document is particularly important in the Nigerian context as it helps ensure compliance with local labor laws and provides employees with official documentation of their work history. The letter typically includes details about the employee's position, duration of service, reason for separation, and may also cover aspects such as conduct, performance, and final settlements. This document is crucial for both employers and employees as it provides legal protection and serves as an official record of employment history.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's contact details

2. Subject Line: Clear indication that this is an End of Service Letter

3. Employment Details: Employee's name, position, department, and duration of employment (start and end dates)

4. Confirmation of Service: Statement confirming the employment relationship and its termination

5. Reason for Separation: Brief statement of the reason for employment termination (retirement, resignation, etc.)

6. Conduct and Performance: Brief statement about the employee's conduct, performance, and contributions during their tenure

7. Final Settlement: Confirmation that all dues and entitlements have been settled

8. Letter Closure: Good wishes for future endeavors and contact information for future references

Optional Sections

1. Project Achievements: Specific mention of key projects or achievements, used when the employee had significant contributions

2. Professional Development: Details of training and certifications obtained during employment, included when relevant to future employment

3. Pending Obligations: Any remaining obligations or agreements (like non-compete clauses), included when applicable

4. Rehire Eligibility: Statement about eligibility for future employment, included when company policy requires it

5. Benefits Status: Information about continuation or termination of benefits, included for senior positions or when benefits extend beyond employment

Suggested Schedules

1. Final Settlement Statement: Detailed breakdown of final payment including salary, benefits, and any other entitlements

2. Clearance Certificate: Document confirming all company property has been returned and accounts settled

3. Performance Summary: Brief summary of performance evaluations and achievements, particularly for senior positions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Financial Services

Technology

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Relevant Teams

Human Resources

Legal

Administration

Management

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Finance

Information Technology

Sales

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Production

Quality Assurance

Research and Development

Customer Service

Supply Chain

Public Relations

Relevant Roles

Chief Executive Officer

Managing Director

General Manager

Department Manager

Supervisor

Senior Executive

Administrative Officer

Technical Specialist

Sales Representative

Customer Service Representative

Project Manager

Operations Manager

Finance Officer

IT Professional

Research Analyst

Marketing Executive

Human Resources Officer

Legal Officer

Production Worker

Quality Control Inspector

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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