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End Of Service Letter Template for Denmark

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End Of Service Letter

Document background
The End of Service Letter is a mandatory document under Danish employment law that must be provided when an employment relationship concludes. This document serves multiple crucial purposes: it officially confirms the termination of employment, provides required information about final settlements and entitlements, and serves as an official employment reference. The letter must comply with Danish legal requirements, including the Danish Salaried Employees Act (Funktionærloven) and relevant data protection regulations. It's utilized in various termination scenarios including resignation, dismissal, or mutual agreement, and provides important documentation for both the employer's records and the employee's future employment or social security needs. The content typically includes employment duration, final position, reason for termination, and settlement details, with optional sections that can be added based on specific circumstances or employee requests.
Suggested Sections

1. Company Header and Date: Official company letterhead with company details and date of issuance

2. Employee Information: Full name, employee ID, and position of the employee

3. Confirmation of Employment Period: Start and end dates of employment, including last working day

4. Position and Department Details: Final job title and department of employment

5. Reason for Termination: Brief statement of how the employment ended (resignation, mutual agreement, or dismissal)

6. Final Settlement Information: Overview of final salary payment date and included components

7. Outstanding Holiday Pay: Statement of remaining holiday entitlement and corresponding payment

8. Company Property: Confirmation of return of company property and outstanding items

9. Signature Block: Space for authorized signatory and company stamp

Optional Sections

1. Performance and Conduct Statement: Optional positive statement about employee's performance and conduct, typically included when the employee requests a reference

2. Non-Compete/Non-Solicitation Reminder: Include only if the employee was subject to post-employment restrictions

3. Pension Information: Details about pension arrangements and transfer options, if applicable

4. Outstanding Benefits: Information about continuing benefits or benefit conversions, if applicable

5. Professional Development: List of major training programs or certifications completed during employment, if requested

6. Project Handover Status: Brief statement about completion of handover duties, if relevant to the position

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final salary, including any prorated bonuses, commissions, or other payments

2. Holiday Pay Calculation: Detailed calculation of outstanding holiday pay and holiday allowance

3. Company Property Checklist: Itemized list of returned company property

4. Benefit Entitlements Summary: Detailed overview of any continuing benefits or benefit conversions

Authors

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Relevant Industries
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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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