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Ending Rental Agreement Letter Template for Netherlands

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Key Requirements PROMPT example:

Ending Rental Agreement Letter

"I need an Ending Rental Agreement Letter for my Amsterdam apartment rental, planning to terminate the lease by March 1, 2025, with specific provisions for the return of my €2,000 security deposit and arrangements for a final inspection."

Document background
The Ending Rental Agreement Letter is a crucial document used in the Netherlands when a tenant wishes to formally terminate their rental arrangement. It must comply with Dutch rental law (huurrecht) as outlined in the Civil Code (Burgerlijk Wetboek), particularly regarding notice periods and formal requirements. This document is essential for both residential and commercial tenancies, requiring specific content such as clear identification of the rental property, precise termination date, and arrangements for final inspection and key handover. The letter serves as official documentation of the tenant's intention to end the lease and helps ensure a smooth transition while protecting both parties' legal rights. It's particularly important in the Dutch context where rental relationships are heavily regulated and formal documentation is required for legal certainty.
Suggested Sections

1. Sender Details: Full name and address of the tenant(s)

2. Recipient Details: Landlord's or property management company's full name and address

3. Date: Current date of writing the letter

4. Subject Line: Clear indication that this is a notice of termination of rental agreement

5. Property Information: Complete address of the rental property and reference to the original rental agreement including its date

6. Formal Notice: Clear statement of intention to terminate the rental agreement

7. Termination Date: Specific date when the rental agreement will end, ensuring compliance with notice period requirements

8. Property Inspection Request: Request for final inspection and proposed dates/times

9. Key Handover: Proposed arrangement for returning keys and access devices

10. Forward Address: New address for future correspondence and deposit return

11. Closing: Professional closing with signature block

Optional Sections

1. Security Deposit Return: Include when requesting return of security deposit, specifying the amount and preferred method of return

2. Utility Transfer: Include when arrangements need to be made for transferring or terminating utility services

3. Maintenance Issues: Include if there are any existing maintenance issues that need to be addressed before moving out

4. Early Termination Explanation: Include when terminating the lease before the original end date, explaining reasons if required

5. Forwarding Mail: Include when requesting mail forwarding arrangements

6. Special Circumstances: Include when there are specific circumstances affecting the move-out (e.g., COVID-19 measures, personal hardship)

Suggested Schedules

1. Original Rental Agreement: Copy of the original rental agreement for reference

2. Property Inventory List: Current inventory list compared against move-in inventory

3. Photographic Evidence: Current dated photos of the property condition

4. Utility Readings: Final readings of all relevant meters (gas, electricity, water)

5. Outstanding Payments Statement: Statement showing any remaining rent or utility payments due

6. Move-out Checklist: Detailed checklist of cleaning and repair requirements for proper handover

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses



















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Legal Services

Social Housing

Student Housing

Retail

Office Space

Industrial Property

Relevant Teams

Legal

Property Management

Real Estate Operations

Tenant Relations

Housing Administration

Facilities

Contract Administration

Document Management

Client Services

Property Services

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Housing Officer

Legal Counsel

Tenant Relations Manager

Facility Manager

Property Administrator

Rental Coordinator

Housing Association Manager

Real Estate Operations Manager

Tenancy Administrator

Legal Administrative Assistant

Property Services Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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