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Letter Of Leaving Rental Property

Letter Of Leaving Rental Property Template for Netherlands

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Letter Of Leaving Rental Property

"I need a Letter of Leaving Rental Property for my Amsterdam apartment, with the termination date of March 31, 2025, including details about the final inspection and security deposit return process."

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Document background
The Letter of Leaving Rental Property is a crucial document in Dutch property law that serves as formal communication between tenant and landlord regarding the termination of a rental agreement. This document is required when a tenant wishes to end their rental arrangement and must comply with specific requirements under Dutch legislation, particularly the Dutch Civil Code (Burgerlijk Wetboek). It should be used when a tenant has decided to vacate a rental property and needs to provide the legally required notice period (typically one calendar month for residential properties). The letter must include specific details such as the property address, intended vacation date, and arrangements for final inspection and key handover. This document plays a vital role in protecting both parties' interests and ensuring a proper legal record of the rental termination process.
Suggested Sections

1. Sender Details: Full name, current rental address, and contact information of the tenant

2. Date: The date when the letter is written

3. Recipient Details: Landlord's or property management company's full name and address

4. Subject Line: Clear indication that this is a notice of termination of rental agreement

5. Property Identification: Complete address and any relevant unit numbers of the rental property

6. Formal Notice: Clear statement of intent to terminate the rental agreement

7. Termination Date: Specific date when the tenant will vacate the property, ensuring compliance with the notice period

8. Final Inspection Request: Request for property inspection and key handover arrangements

9. Forwarding Address: New address for future correspondence and deposit return

Optional Sections

1. Reason for Leaving: Optional explanation for terminating the lease, recommended when maintaining good relations or when required by specific circumstances

2. Utility Termination: Information about utility account closures, if managed through the landlord

3. Maintenance Notes: Any relevant information about the property's current condition or maintenance issues

4. Security Deposit: Reference to security deposit return expectations and bank account details for the refund

5. Special Circumstances: Any exceptional situations requiring attention (e.g., early termination due to employment relocation)

Suggested Schedules

1. Inventory List: Optional checklist of landlord-owned items in the property and their condition

2. Utility Readings: Final meter readings for utilities, if applicable

3. Property Photos: Documentation of property condition at the time of notice

4. Original Rental Agreement: Copy of the original rental agreement for reference (as attachment)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses












Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Legal Services

Property Administration

Housing Associations

Rental Market

Relevant Teams

Property Management

Residential Leasing

Legal

Tenant Relations

Housing Administration

Real Estate Operations

Rental Administration

Document Processing

Contract Administration

Relevant Roles

Property Manager

Real Estate Agent

Rental Administrator

Housing Officer

Tenant Relations Manager

Legal Counsel

Property Administrator

Lease Manager

Real Estate Coordinator

Housing Administrator

Tenancy Manager

Property Services Coordinator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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