An Exit Letter To Company is a crucial document used in the Netherlands when formalizing the termination of an employment relationship. It serves as official documentation of the agreed terms of separation, typically issued following mutual agreement or after a formal termination process. The document must comply with Dutch employment law requirements, including those set out in the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). The letter includes essential information such as the termination date, final payment details, arrangements for company property return, and any continuing obligations. It may also address specific elements like non-compete clauses, share arrangements, or board resignations depending on the employee's position and circumstances. This document plays a vital role in ensuring clear communication and legal compliance while protecting both employer and employee interests during the separation process.
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1. Date and Address Block: Formal letter heading including date, company address, and addressee details
2. Subject Line: Clear indication that this is an exit letter/confirmation of employment termination
3. Confirmation of Termination: Statement confirming the termination of employment and the effective date
4. Final Payments: Details of final salary, outstanding vacation days, and any other payments due
5. Company Property: List of company property to be returned and deadline for return
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
7. Reference to Settlement Agreement: If applicable, reference to any separate settlement agreement
8. Signature Block: Space for company representative signature and employee acknowledgment
1. Non-Compete Obligations: Include when there are post-employment competition restrictions that need to be referenced
2. Share/Option Arrangements: Include when the employee has company shares or stock options that need to be addressed
3. Board Resignation: Include when the employee held board positions or corporate directorships
4. Reference Letter: Include when agreeing to provide a reference letter or outline reference policy
5. Handover Instructions: Include when specific handover requirements need to be documented
6. Benefits Continuation: Include when certain benefits will continue post-employment
7. Legal Rights Reservation: Include when specific legal rights need to be reserved
1. Schedule 1 - Company Property List: Detailed inventory of company property to be returned
2. Schedule 2 - Final Payment Calculation: Breakdown of all final payments including salary, vacation pay, and other entitlements
3. Schedule 3 - Continuing Obligations: Summary of ongoing obligations from the employment contract that survive termination
4. Appendix A - Handover Document: If applicable, detailed handover instructions and ongoing project status
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