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An Employment Letter of Intent to Hire is commonly used in New Zealand as an interim document between candidate selection and formal employment agreement. It's particularly useful when there are pre-employment conditions to be met, such as reference checks, medical examinations, or visa requirements. The document typically includes proposed role details, anticipated start date, basic employment terms, and any conditions that need to be satisfied. While not legally binding as an employment agreement, it falls under New Zealand's employment law framework and must reflect good faith principles. This document helps maintain professional communication and clear expectations during the hiring process, while giving both parties time to fulfill necessary requirements before proceeding to a formal employment agreement.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Candidate's full name and contact details

3. Subject Line: Clear indication that this is a Letter of Intent to Hire

4. Opening Statement: Expression of interest in hiring the candidate following their interview/selection process

5. Position Details: Specific role title, department, and reporting relationship

6. Proposed Start Date: Intended commencement date of employment

7. Basic Terms: Key employment terms including proposed salary, hours of work, and work location

8. Conditional Statements: Any conditions that must be met before formal employment (e.g., reference checks, background checks, work visa)

9. Next Steps: Process for moving forward and timeline for formal employment agreement

10. Closing Statement: Professional closing with contact details for questions

11. Signature Block: Company representative's name, title, and signature