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Quotation Offer Letter

Quotation Offer Letter Template for New Zealand

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Key Requirements PROMPT example:

Quotation Offer Letter

"I need a Quotation Offer Letter for my IT consulting company based in Auckland, New Zealand, to provide cloud migration services to a medium-sized retail business, including ongoing maintenance support for 12 months starting March 2025."

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Document background
The Quotation Offer Letter is a critical business document used in New Zealand commercial transactions when a business wishes to make a formal offer to supply goods or services. It provides a detailed breakdown of costs, specifications, and terms, serving as the foundation for potential contract formation under New Zealand law. This document type is essential for maintaining clear communication and establishing legal certainty in business transactions, particularly in contexts where formal pricing and terms need to be documented. The document must comply with relevant New Zealand legislation, including the Contract and Commercial Law Act 2017, Fair Trading Act 1986, and Goods and Services Tax Act 1985. It is commonly used in both B2B and B2C contexts, and when accepted, forms a legally binding agreement between the parties.
Suggested Sections

1. Company Letterhead: Official business letterhead including company name, registration number, address, and contact details

2. Date and Reference: Current date and any relevant reference numbers or quote identification

3. Recipient Details: Full name and address of the person or organization receiving the quotation

4. Introduction: Brief opening statement referencing any prior communications or requirements discussed

5. Scope of Quote: Clear description of the goods/services being quoted, including specific quantities and specifications

6. Pricing Details: Itemized pricing information with clear GST statements and total amount

7. Validity Period: Clear statement of how long the quotation remains valid

8. Payment Terms: Payment conditions, timing, and accepted payment methods

9. Delivery Information: Delivery timeframes, shipping terms, and any relevant logistics details

10. Acceptance Method: Instructions on how to accept the quotation and proceed with the order

Optional Sections

1. Terms and Conditions: Detailed terms and conditions, recommended for high-value or complex quotes

2. Warranty Information: Include when offering products with specific warranty terms

3. Installation Services: Required when quoting for products that need professional installation

4. Maintenance Requirements: Include for products requiring specific maintenance or ongoing service

5. Training Provisions: Add when the quoted goods/services include training components

6. Compliance Statements: Include when quoting for regulated products or services requiring specific compliance declarations

Suggested Schedules

1. Detailed Specifications: Technical specifications or detailed service descriptions

2. Price Breakdown: Detailed cost breakdown for complex quotes with multiple components

3. Product Images: Visual representations of quoted products where relevant

4. Service Level Agreement: Detailed service levels and performance metrics for service-based quotes

5. Terms and Conditions: Full terms and conditions as a separate attachment when extensive

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Retail

Manufacturing

Construction

Professional Services

Information Technology

Wholesale Trade

Engineering

Consulting

Healthcare

Education

Transportation and Logistics

Agriculture

Mining and Resources

Relevant Teams

Sales

Business Development

Commercial

Operations

Finance

Legal

Procurement

Estimating

Contract Administration

Customer Service

Project Management

Relevant Roles

Sales Manager

Business Development Representative

Account Executive

Procurement Manager

Commercial Manager

Operations Manager

Project Manager

Estimator

Contract Administrator

Business Owner

Chief Financial Officer

Sales Director

Pricing Analyst

Tender Coordinator

General Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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