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Employment Contract Policy

Employment Contract Policy Template for Singapore

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Employment Contract Policy

"Need to create an Employment Contract Policy for our new Singapore tech startup that's scaling rapidly, with specific provisions for remote work and stock options, to be implemented by March 2025."

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Document background
The Employment Contract Policy serves as a fouNDAtional document for organizations operating in Singapore, establishing standardized employment terms and conditions across the workforce. This document is essential for ensuring compliance with Singapore's employment legislation while providing clear guidelines for both employers and employees. It encompasses all aspects of the employment relationship, from basic terms to specific policies on conduct, compensation, and benefits. The policy is designed to be compliant with the Employment Act, Central Provident Fund Act, and other relevant Singapore legislation, while being adaptable to various organizational needs and industry requirements.
Suggested Sections

1. Purpose and Scope: Defines the objective and applicability of the employment policy

2. Employment Terms: Basic conditions of employment including probation, working hours, and location

3. Compensation and Benefits: Salary structure, bonuses, and statutory benefits including CPF contributions

4. Leave Entitlements: Annual, medical, maternity/paternity, and other leave types as per Employment Act

5. Code of Conduct: Expected behavior, disciplinary procedures, and compliance requirements

6. Workplace Safety and Health: Safety requirements and employee protection measures as per WSH Act

7. Data Protection: Handling of employee personal data in compliance with PDPA

8. Termination Procedures: Notice periods, grounds for termination, and exit procedures

Optional Sections

1. Foreign Employment Provisions: Used when employing foreign workers, includes visa requirements and special conditions under Employment of Foreign Manpower Act

2. Remote Work Policy: Include when offering flexible working arrangements, following Tripartite Guidelines

3. Stock Options/Share Plans: Include for companies offering equity compensation

4. International Assignments: Include for companies with overseas postings

5. Grievance Handling: Include detailed grievance procedures as per Tripartite Standards

Suggested Schedules

1. Schedule 1 - Salary Structure: Detailed breakdown of compensation components and payment schedules

2. Schedule 2 - Benefits Schedule: Comprehensive list of employee benefits and eligibility criteria

3. Schedule 3 - Job Description: Detailed role responsibilities and requirements

4. Schedule 4 - Company Policies: Referenced policies including IT usage, expense claims, and other internal procedures

5. Schedule 5 - Compliance Checklist: Summary of key statutory requirements and compliance measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions



































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Industries

Employment Act (Chapter 91): Primary legislation governing employment terms and conditions in Singapore, covering salary protection, working hours, overtime, rest days, holidays, leave entitlements, and termination procedures

Employment of Foreign Manpower Act: Legislation governing the employment of foreign workers in Singapore, including work pass requirements and employer obligations

Central Provident Fund Act: Law governing mandatory social security savings system, including employer contribution requirements and obligations

Workplace Safety and Health Act: Legislation ensuring workplace safety standards, employee protection measures, and employer responsibilities for maintaining a safe work environment

Personal Data Protection Act: Law regulating the collection, use, disclosure, and storage of employee personal data in employment context

Tripartite Guidelines on Fair Employment Practices: Guidelines promoting non-discriminatory hiring, merit-based employment practices, and fair treatment of employees

Tripartite Standards: Standards covering flexible work arrangements, grievance handling procedures, and recruitment practices in Singapore

Ministry of Manpower (MOM) Advisories: Official guidance documents on employment best practices and updated employment regulations issued by Singapore's Ministry of Manpower

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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