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Employee Resignation And Termination Policy

Employee Resignation And Termination Policy Template for Singapore

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Employee Resignation And Termination Policy

"I need an Employee Resignation And Termination Policy for my Singapore-based technology startup with 50 employees, focusing particularly on protecting our intellectual property during employee exits and ensuring smooth knowledge transfer procedures."

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Document background
The Employee Resignation And Termination Policy is essential for organizations operating in Singapore to effectively manage employment separations while ensuring compliance with local regulations. This document becomes necessary as organizations grow and require standardized procedures for handling employee exits. It incorporates requirements from Singapore's Employment Act, Fair Consideration Framework, and MOM guidelines, covering aspects from notice periods to final settlements. The policy helps organizations maintain consistency in handling resignations and terminations while minimizing legal risks and ensuring fair treatment of employees.
Suggested Sections

1. Purpose and Scope: Defines the objective of the policy and who it applies to within the organization

2. Definitions: Key terms used tHRoughout the policy including types of termination, notice period, garden leave, etc.

3. Notice Period Requirements: Details of required notice periods for different employee categories as per Employment Act and company policy

4. Resignation Procedures: Step-by-step process for submitting and processing resignations, including documentation requirements

5. Termination Procedures: Comprehensive process for different types of termination including with cause, without cause, and mutual separation

6. Final Settlement: Process for calculating and paying final settlements including salary, unused leave, and other benefits

Optional Sections

1. Garden Leave: Provisions for garden leave during notice period, typically used for senior positions or roles with access to sensitive information

2. Post-Employment Restrictions: Non-compete and non-solicitation clauses for senior employees or those with access to confidential information

3. Retrenchment Procedures: Specific procedures for retrenchment exercises, relevant for larger organizations or those likely to undergo restructuring

Suggested Schedules

1. Schedule 1 - Notice Period Table: Detailed table showing notice periods for different employee categories and positions

2. Schedule 2 - Exit Interview Form: Standard form template for conducting exit interviews

3. Schedule 3 - Handover Checklist: Comprehensive checklist for returning company property and handover of duties

4. Schedule 4 - Final Settlement Calculation Template: Template for calculating final payments including pro-rated benefits, leave encashment, and other entitlements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























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Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering notice periods, salary payments, leave entitlements, and termination procedures

Employment Claims Act 2016: Framework for handling employment disputes and claims processing between employers and employees during termination

Industrial Relations Act (Chapter 136): Legislation governing union-related matters and collective agreements that need to be considered in termination policies

Retirement and Re-employment Act: Laws regarding retirement age provisions and re-employment obligations for older workers

Fair Consideration Framework: Guidelines ensuring fair treatment and non-discriminatory practices in termination processes

Tripartite Guidelines on Fair Employment Practices: Guidelines for fair, merit-based termination procedures and non-discriminatory practices in employment

Ministry of Manpower (MOM) Guidelines: Official guidelines covering retrenchment notifications, mandatory benefits, and wrongful dismissal procedures

Personal Data Protection Act 2012: Regulations governing the handling and protection of employee personal data during and after termination

Central Provident Fund Act: Laws regarding CPF contribution obligations and final payment requirements during termination

Work Injury Compensation Act: Legislation protecting employees with ongoing injury claims and their rights during the notice period

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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