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Disclosure Release Form Template for England and Wales

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Key Requirements PROMPT example:

Disclosure Release Form

"I need a Disclosure Release Form to authorize sharing sensitive employee data with our new HR software provider, ensuring GDPR compliance and specifically limiting their use of the data for implementation and training purposes during March 2025."

Document background
The Disclosure Release Form is essential in situations where confidential or personal information needs to be shared between parties while maintaining legal compliance and protecting privacy rights. This document, governed by English and Welsh law, enables organizations to manage information sharing in accordance with the UK GDPR and Data Protection Act 2018. It is particularly crucial when handling sensitive data, requiring explicit consent, or when disclosure obligations arise from legal or regulatory requirements. The form serves as a record of authorization and defines the parameters of permitted disclosure.
Suggested Sections

1. Parties: Identifies all parties involved in the disclosure

2. Background: Context and purpose of the disclosure

3. Definitions: Key terms used in the document including 'Confidential Information', 'Purpose', and 'Permitted Recipients'

4. Scope of Disclosure: Details of information being disclosed and extent of permitted disclosure

5. Purpose of Disclosure: Specific permitted uses of the disclosed information

6. Consent Statement: Express authorization for disclosure and confirmation of understanding

Optional Sections

1. Third Party Rights: Provisions regarding third party rights and obligations when disclosure affects or relates to third parties

2. International Transfer Provisions: Requirements and safeguards for transferring disclosed information outside the UK

3. Industry-Specific Declarations: Additional declarations and requirements specific to regulated industries or sectors

Suggested Schedules

1. Schedule of Disclosed Information: Detailed itemization of all information being disclosed

2. Data Processing Schedule: Specific details about how the disclosed information will be processed, stored, and protected

3. Security Requirements: Technical and organizational measures required for handling the disclosed information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Data Protection Act 2018: Primary UK legislation implementing GDPR requirements, regulating the collection, storage, and sharing of personal information, setting out data subject rights and defining lawful bases for data processing

UK General Data Protection Regulation (UK GDPR): Post-Brexit adaptation of EU GDPR, establishing core principles of data processing, consent requirements, and regulations for international data transfers

Freedom of Information Act 2000: Legislation governing public access to information held by public authorities, may be relevant if public bodies are involved in the disclosure

Common Law Duty of Confidentiality: Legal principle protecting confidential information and defining circumstances where disclosure is permitted under common law

Human Rights Act 1998: Particularly Article 8 regarding right to privacy, establishing the balance between privacy rights and legitimate disclosure needs

Contracts (Rights of Third Parties) Act 1999: Legislation governing how contracts can affect third party rights, relevant when disclosure impacts parties not directly involved in the agreement

Financial Services and Markets Act 2000: Industry-specific regulation affecting disclosures in financial services sector, if applicable to the disclosure context

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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