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Item Release Form
"I need an Item Release Form to document the temporary loan of our company's photography equipment worth £50,000 to a film production company from March 2025 to July 2025, including specific insurance requirements and handling instructions."
1. Item Description: Detailed description of the item(s) being released, including condition, identifying features, and any existing damage or marks
2. Release Details: Terms of release, including purpose, duration, and intended use of the item(s)
3. Releasing Party Information: Full details of the person/entity releasing the item, including contact information and proof of ownership
4. Recipient Information: Full details of the person/entity receiving the item, including contact information and intended location of item storage/use
5. Signatures: Execution block for all parties, including date and witness signatures where required
1. Insurance Requirements: Details of required insurance coverage, terms, and conditions for valuable items or items at risk
2. Return Conditions: Specific conditions and requirements for the return of items, including timing and condition expectations
3. Liability Provisions: Detailed allocation of liability between parties, including damage, loss, or third-party claims
4. Copyright/IP Rights: Provisions regarding intellectual property rights associated with the released items
1. Schedule 1 - Photographs: Visual documentation of item condition at time of release
2. Schedule 2 - Valuation Certificate: Professional valuation documentation for the released items
3. Schedule 3 - Insurance Certificates: Copies of relevant insurance documentation and coverage details
4. Schedule 4 - Condition Report: Detailed technical or professional report describing the condition of items at release
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