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Social Media Release Form For Employees Template for England and Wales

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Key Requirements PROMPT example:

Social Media Release Form For Employees

"I need a Social Media Release Form For Employees for our tech startup that specifically covers LinkedIn and Twitter usage, with particular focus on our employees sharing company announcements and product launches while protecting our intellectual property rights."

Document background
The Social Media Release Form For Employees has become increasingly important as organizations leverage their employees' social media presence for brand building and marketing. This document, compliant with English and Welsh law, provides clear guidelines for content usage, protecting both employer and employee interests. It addresses key aspects including data protection, intellectual property rights, and privacy considerations, while ensuring compliance with UK GDPR and relevant employment legislation.
Suggested Sections

1. Parties: Identifies the employer and employee

2. Background: Explains the purpose of the release form and context

3. Definitions: Defines key terms used throughout the document including 'Social Media', 'Content', and 'Company Platforms'

4. Scope of Consent: Details what social media activities are covered and the extent of permissions granted

5. Rights and Permissions: Outlines what rights are being granted to the employer regarding use of employee content and images

6. Data Protection: Addresses handling of personal data in compliance with UK GDPR and Data Protection Act 2018

7. Duration: Specifies how long the release remains valid and any termination conditions

Optional Sections

1. Compensation: Terms regarding any additional compensation provided for social media participation

2. Territory: Geographical scope of the release and applicable jurisdictions

3. Revocation Rights: Conditions and process for withdrawing consent or modifying permissions

Suggested Schedules

1. Schedule 1 - Social Media Platforms List: Comprehensive list of specific platforms covered by the release

2. Schedule 2 - Social Media Guidelines: Company's social media policy and acceptable use guidelines

3. Schedule 3 - Content Examples: Examples of permitted and prohibited content types and usage scenarios

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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UK GDPR and Data Protection Act 2018: Primary legislation governing how personal data can be collected, processed, and shared in the UK. Essential for defining data handling procedures in social media usage.

Employment Rights Act 1996: Fundamental UK employment legislation that protects workers' rights and must be considered to ensure the social media policy doesn't infringe on statutory employment rights.

Equality Act 2010: Legislation protecting against discrimination in the workplace, ensuring social media policies are fair and don't discriminate against protected characteristics.

Copyright, Designs and Patents Act 1988: Governs intellectual property rights, crucial for determining ownership and usage rights of content created by employees on social media.

Trade Marks Act 1994: Protects company trademarks and brands, relevant for how employees can represent or reference the company's marks on social media.

Human Rights Act 1998: Ensures protection of fundamental rights including privacy (Article 8) and freedom of expression (Article 10) in the context of social media usage.

Electronic Communications Act 2000: Regulates electronic communications and digital signatures, relevant for online agreements and communications policies.

Privacy and Electronic Communications Regulations: Specific regulations governing electronic communications and online privacy, affecting how social media interactions are monitored and managed.

Unfair Contract Terms Act 1977: Ensures that contract terms are fair and reasonable, applicable to the terms and conditions set in the social media release form.

Defamation Act 2013: Addresses issues of libel and slander, crucial for setting guidelines on how employees' social media activity might affect company reputation.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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