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Hotel Management Contract Template for Ireland

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Key Requirements PROMPT example:

Hotel Management Contract

"I need a Hotel Management Contract for my new 5-star luxury hotel in Dublin opening in March 2025, with pre-opening services starting 6 months before launch and specific provisions for spa facilities and fine dining operations."

Document background
The Hotel Management Contract is a crucial document used when a property owner wishes to engage a professional hotel management company to operate their hotel property in Ireland. This agreement is essential for defining the relationship between the owner and operator, establishing clear boundaries of authority, and protecting both parties' interests. The contract typically includes detailed provisions for operational standards, financial management, staffing, maintenance, and performance metrics, all while ensuring compliance with Irish hospitality laws and regulations. It's particularly relevant for new hotel developments, property acquisitions, or when transitioning between management companies. The document must carefully balance the owner's property rights with the operator's need for operational autonomy while incorporating specific Irish legal requirements regarding employment, health and safety, and hospitality operations.
Suggested Sections

1. Parties: Identification of the hotel owner and the hotel management company

2. Background: Context of the agreement, including property details and purpose of the management arrangement

3. Definitions: Detailed definitions of key terms used throughout the agreement

4. Appointment and Term: Scope of manager's appointment, duration of the agreement, and renewal terms

5. Manager's Rights and Responsibilities: Comprehensive outline of the management company's authority, duties, and operational responsibilities

6. Owner's Rights and Obligations: Owner's roles, responsibilities, and retained rights regarding the property

7. Staff and Employment Matters: Employment arrangements, staff policies, and allocation of employment responsibilities

8. Operating Standards: Required service standards, brand standards, and quality requirements

9. Budgets and Financial Management: Budget preparation, approval process, and financial reporting requirements

10. Fees and Payment Terms: Management fees structure, including base fees, incentive fees, and payment terms

11. FF&E and Capital Expenditure: Provisions for furniture, fixtures, equipment, and capital improvement requirements

12. Insurance and Indemnification: Required insurance coverage and mutual indemnification provisions

13. Termination: Grounds for termination, termination process, and consequences

14. Post-Termination Obligations: Transition requirements and obligations after contract termination

15. Intellectual Property: Usage rights for brands, trademarks, and proprietary systems

16. Confidentiality: Protection of confidential information and trade secrets

17. Dispute Resolution: Procedures for resolving disputes between parties

18. Force Majeure: Provisions for handling unforeseen circumstances and force majeure events

19. Governing Law and Jurisdiction: Specification of Irish law as governing law and jurisdiction

20. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Pre-Opening Services: Used when the hotel is not yet operational, detailing services required before opening

2. Technical Services: Include when the manager provides additional technical or advisory services

3. Area Restrictions: Non-compete provisions for geographic area, used in competitive markets

4. Mixed-Use Provisions: Required for properties with both hotel and non-hotel components

5. Group Services: Include when the hotel is part of a larger group requiring shared services

6. Environmental Compliance: Detailed environmental obligations when property has specific environmental concerns

7. Casino/Gaming Operations: Include for properties with gaming facilities

8. Residential Component: Used when the property includes residential units or serviced apartments

9. Asset Management: Include when owner requires specific asset management provisions

Suggested Schedules

1. Property Description: Detailed description of the hotel property, including legal description and facilities

2. FF&E Inventory: Comprehensive inventory of furniture, fixtures, and equipment

3. Operating Standards: Detailed brand standards and operating procedures

4. Key Performance Indicators: Specific performance metrics and targets

5. Fee Structure: Detailed breakdown of all fees, calculations, and payment terms

6. Required Insurance: Specific insurance requirements and coverage levels

7. Initial Budget: First-year operating budget and projections

8. Employee Handbook: Staff policies and procedures

9. Service Level Agreements: Detailed service standards and requirements

10. Brand Standards Manual: Comprehensive brand requirements and standards

11. FF&E Reserve Requirements: Details of FF&E reserve calculations and procedures

12. Centralized Services: List and costs of centralized services provided by manager

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions























































Clauses

















































Relevant Industries

Hospitality

Real Estate

Tourism

Leisure

Food and Beverage

Property Management

Hotel Operations

Asset Management

Investment Management

Relevant Teams

Legal

Operations

Human Resources

Finance

Real Estate

Asset Management

Risk and Compliance

Property Management

Business Development

Commercial

Facilities Management

Relevant Roles

Chief Executive Officer

Chief Operating Officer

Hotel General Manager

Operations Director

Asset Manager

Property Manager

Legal Counsel

Corporate Lawyer

Hotel Development Director

Investment Manager

Financial Controller

Human Resources Director

Facilities Manager

Commercial Director

Risk Manager

Compliance Officer

Real Estate Director

Acquisitions Manager

Industries












Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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