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Hotel Management Contract
"I need a Hotel Management Contract for a new 5-star luxury hotel in Amsterdam, where International Luxury Hotels Group will manage the property starting March 2025, with strict performance metrics and brand standards for high-end service delivery."
1. Parties: Identifies the hotel owner and the hotel management company as the contracting parties
2. Background: Describes the hotel property, the owner's desire for professional management, and the manager's expertise
3. Definitions: Defines key terms used throughout the agreement including Property, Gross Revenue, Operating Expenses, Performance Tests
4. Appointment and Term: Sets out the appointment of the manager, exclusivity provisions, and initial term with renewal options
5. Manager's Rights and Responsibilities: Details the scope of manager's authority in operating the hotel, including staffing, marketing, and maintenance
6. Owner's Rights and Obligations: Specifies owner's obligations including funding, capital expenditures, and interference limitations
7. Staff and Employment Matters: Addresses employment structure, key personnel, and allocation of employment liabilities
8. Operating Standards: Establishes the brand standards, quality requirements, and operating procedures
9. Budgets and Business Plans: Details the process for preparing, approving, and implementing annual budgets and business plans
10. Fees and Payment Terms: Specifies base fees, incentive fees, expense reimbursement, and payment procedures
11. Financial Reporting: Sets out requirements for financial statements, operating reports, and audits
12. Insurance and Risk: Details required insurance coverage and allocation of risks
13. Intellectual Property: Addresses usage of brands, trademarks, and proprietary systems
14. Termination Rights: Lists circumstances allowing early termination by either party and consequences
15. Post-Termination: Outlines obligations and transition procedures after contract end
16. Liability and Indemnification: Sets out liability limitations and mutual indemnification obligations
17. Governing Law and Dispute Resolution: Specifies Dutch law application and dispute resolution procedures
18. General Provisions: Contains standard boilerplate clauses including notices, assignment, and amendments
1. Performance Tests: Detailed performance metrics and consequences of failure - include when owner wants specific performance guarantees
2. Environmental Matters: Specific environmental obligations and compliance - include for properties with significant environmental concerns
3. FF&E and Capital Expenditure: Detailed provisions for furniture, fixtures, and equipment management - include for full-service hotels
4. Area of Protection: Non-compete provisions for geographic area - include when exclusivity is important to either party
5. Force Majeure: Extended force majeure provisions - include when operating in areas with higher risk of disruption
6. Data Protection: Detailed GDPR compliance provisions - include when significant personal data processing occurs
7. Group Services: Provisions for shared services from manager's group - include when dealing with large hotel chains
1. Property Description: Detailed description of the hotel property, including land, buildings, and facilities
2. Initial Budget: First year operating budget and business plan
3. Brand Standards: Detailed brand and operating standards manual
4. FF&E Inventory: Complete inventory of furniture, fixtures, and equipment
5. Key Performance Indicators: Specific performance metrics and calculation methods
6. Required Insurance: Detailed insurance requirements and minimum coverage levels
7. Employee Handbook: Standard operating procedures and employee policies
8. Service Level Agreements: Detailed service standards for different hotel departments
9. Form of Monthly Reports: Templates for required financial and operational reports
Authors
Hospitality
Real Estate
Tourism
Property Management
Hotel Development
Property Investment
Leisure and Entertainment
Food and Beverage
Legal
Operations
Finance
Real Estate
Asset Management
Compliance
Risk Management
Human Resources
Commercial
Development
Investment
Hotel General Manager
Operations Director
Chief Executive Officer
Chief Financial Officer
Legal Counsel
Property Development Manager
Asset Manager
Investment Manager
Contract Manager
Hotel Development Director
Real Estate Manager
Compliance Officer
Risk Manager
Human Resources Director
Commercial Director
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