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Hotel Management Contract Template for Netherlands

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Key Requirements PROMPT example:

Hotel Management Contract

"I need a Hotel Management Contract for a new 5-star luxury hotel in Amsterdam, where International Luxury Hotels Group will manage the property starting March 2025, with strict performance metrics and brand standards for high-end service delivery."

Document background
The Hotel Management Contract is essential for property owners seeking professional management of their hotel assets in the Netherlands. This document is typically used when a property owner wants to retain ownership while delegating operational control to an experienced hotel management company. The agreement must comply with Dutch legal requirements, including the Civil Code (Burgerlijk Wetboek), hospitality regulations, and employment laws. It covers crucial aspects such as operational standards, financial arrangements, performance metrics, staffing, and risk allocation. The contract is particularly relevant for new hotel developments, rebranding situations, or when transitioning from owner-operated to professional management. It requires careful consideration of both parties' interests while ensuring compliance with Dutch regulatory requirements for hotel operations.
Suggested Sections

1. Parties: Identifies the hotel owner and the hotel management company as the contracting parties

2. Background: Describes the hotel property, the owner's desire for professional management, and the manager's expertise

3. Definitions: Defines key terms used throughout the agreement including Property, Gross Revenue, Operating Expenses, Performance Tests

4. Appointment and Term: Sets out the appointment of the manager, exclusivity provisions, and initial term with renewal options

5. Manager's Rights and Responsibilities: Details the scope of manager's authority in operating the hotel, including staffing, marketing, and maintenance

6. Owner's Rights and Obligations: Specifies owner's obligations including funding, capital expenditures, and interference limitations

7. Staff and Employment Matters: Addresses employment structure, key personnel, and allocation of employment liabilities

8. Operating Standards: Establishes the brand standards, quality requirements, and operating procedures

9. Budgets and Business Plans: Details the process for preparing, approving, and implementing annual budgets and business plans

10. Fees and Payment Terms: Specifies base fees, incentive fees, expense reimbursement, and payment procedures

11. Financial Reporting: Sets out requirements for financial statements, operating reports, and audits

12. Insurance and Risk: Details required insurance coverage and allocation of risks

13. Intellectual Property: Addresses usage of brands, trademarks, and proprietary systems

14. Termination Rights: Lists circumstances allowing early termination by either party and consequences

15. Post-Termination: Outlines obligations and transition procedures after contract end

16. Liability and Indemnification: Sets out liability limitations and mutual indemnification obligations

17. Governing Law and Dispute Resolution: Specifies Dutch law application and dispute resolution procedures

18. General Provisions: Contains standard boilerplate clauses including notices, assignment, and amendments

Optional Sections

1. Performance Tests: Detailed performance metrics and consequences of failure - include when owner wants specific performance guarantees

2. Environmental Matters: Specific environmental obligations and compliance - include for properties with significant environmental concerns

3. FF&E and Capital Expenditure: Detailed provisions for furniture, fixtures, and equipment management - include for full-service hotels

4. Area of Protection: Non-compete provisions for geographic area - include when exclusivity is important to either party

5. Force Majeure: Extended force majeure provisions - include when operating in areas with higher risk of disruption

6. Data Protection: Detailed GDPR compliance provisions - include when significant personal data processing occurs

7. Group Services: Provisions for shared services from manager's group - include when dealing with large hotel chains

Suggested Schedules

1. Property Description: Detailed description of the hotel property, including land, buildings, and facilities

2. Initial Budget: First year operating budget and business plan

3. Brand Standards: Detailed brand and operating standards manual

4. FF&E Inventory: Complete inventory of furniture, fixtures, and equipment

5. Key Performance Indicators: Specific performance metrics and calculation methods

6. Required Insurance: Detailed insurance requirements and minimum coverage levels

7. Employee Handbook: Standard operating procedures and employee policies

8. Service Level Agreements: Detailed service standards for different hotel departments

9. Form of Monthly Reports: Templates for required financial and operational reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












































Clauses









































Relevant Industries

Hospitality

Real Estate

Tourism

Property Management

Hotel Development

Property Investment

Leisure and Entertainment

Food and Beverage

Relevant Teams

Legal

Operations

Finance

Real Estate

Asset Management

Compliance

Risk Management

Human Resources

Commercial

Development

Investment

Relevant Roles

Hotel General Manager

Operations Director

Chief Executive Officer

Chief Financial Officer

Legal Counsel

Property Development Manager

Asset Manager

Investment Manager

Contract Manager

Hotel Development Director

Real Estate Manager

Compliance Officer

Risk Manager

Human Resources Director

Commercial Director

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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