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Contract Expiration Notice

Contract Expiration Notice Template for Malaysia

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Key Requirements PROMPT example:

Contract Expiration Notice

"I need a Contract Expiration Notice for our IT maintenance service provider, notifying them that our three-year contract will naturally expire on March 15, 2025, with no intention to renew."

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Document background
The Contract Expiration Notice is a crucial document used in Malaysian business practice when a contract is approaching or has reached its natural end date. This document, governed by Malaysian contract law, particularly the Contracts Act 1950, serves to formally communicate the conclusion of a contractual relationship and ensure proper closure of obligations. It is typically used when a fixed-term contract is coming to an end and parties need to address matters such as final settlements, asset returns, or transition arrangements. The notice should include clear identification of the contract, specific dates, and any post-expiration requirements, helping to prevent misunderstandings and potential disputes while maintaining professional relationships.
Suggested Sections

1. Sender Details: Full name, address, and contact information of the party sending the notice

2. Recipient Details: Full name, address, and contact information of the party receiving the notice

3. Date: The date on which the notice is issued

4. Contract Reference: Clear identification of the specific contract including its title, date, and reference number

5. Notice Statement: Clear statement confirming the contract's expiration

6. Key Dates: Specification of the contract expiration date and any relevant deadlines

7. Closing: Professional closing, signature block, and title of the sender

Optional Sections

1. Outstanding Obligations: Section detailing any remaining obligations that need to be fulfilled before or after expiration

2. Return of Property: Instructions regarding the return of any property, documents, or materials if applicable

3. Confidentiality Reminder: Reminder of ongoing confidentiality obligations that survive contract expiration

4. Transition Arrangements: Details of any transition or handover procedures if relevant

5. Final Payment Details: Information about final payments or financial settlements if applicable

6. Post-Expiration Obligations: List of any obligations that continue after the contract expires

Suggested Schedules

1. Statement of Outstanding Items: Detailed list of any pending deliverables, payments, or obligations

2. Asset Register: List of any assets or properties that need to be returned or transferred

3. Final Account Statement: Summary of financial position and any final payments due

4. Handover Checklist: Checklist of items and tasks that need to be completed for proper contract closure

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions














Clauses













Relevant Industries

Manufacturing

Real Estate

Information Technology

Professional Services

Retail

Construction

Healthcare

Education

Financial Services

Telecommunications

Logistics

Energy

Agriculture

Relevant Teams

Legal

Procurement

Operations

Commercial

Administration

Compliance

Contract Management

Business Development

Project Management

Finance

Relevant Roles

Contract Manager

Legal Counsel

Procurement Manager

Business Development Manager

Operations Director

Company Secretary

Commercial Manager

Account Manager

Project Manager

Compliance Officer

General Manager

Administrative Manager

Chief Executive Officer

Chief Operating Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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