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Exit Letter From Employee Template for Malaysia

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Key Requirements PROMPT example:

Exit Letter From Employee

"I need an Exit Letter From Employee template for resigning from my position as Software Developer, with a standard one-month notice period starting January 15, 2025, and including basic handover provisions for ongoing projects."

Document background
The Exit Letter From Employee is a crucial document in Malaysian employment relations, used when an employee decides to voluntarily terminate their employment relationship with their employer. This document must comply with the Employment Act 1955 and related Malaysian employment legislation, ensuring proper notice periods are observed and all statutory requirements are met. The letter serves multiple purposes: it formally communicates the employee's intention to resign, documents the last working day, acknowledges notice period requirements, addresses confidentiality obligations, and outlines the handover process. It's particularly important as it initiates various internal processes including final settlements, benefit calculations, and company property returns. The document should be tailored to reflect specific company policies while maintaining compliance with Malaysian employment law requirements.
Suggested Sections

1. Employee and Company Details: Full name, employee ID, position, and complete company name and address

2. Date: Current date and date of the letter's submission

3. Formal Resignation Statement: Clear statement of intention to resign from the position

4. Last Working Day: Specific mention of the intended last day of employment, considering the notice period required by contract

5. Notice Period Acknowledgment: Confirmation of the notice period as per employment contract and commitment to serve it

6. Handover Commitment: Statement of willingness to ensure smooth transition of duties and responsibilities

7. Return of Company Property: Commitment to return all company assets and properties

8. Expression of Gratitude: Professional acknowledgment of the opportunity and experience gained

Optional Sections

1. Reason for Resignation: Brief explanation of resignation reason - included when appropriate or required by company policy

2. Future Contact Information: Personal contact details for future correspondence - included when necessary for final settlements or documentation

3. Non-Compete Acknowledgment: Reference to existing non-compete obligations - included for senior positions or when specified in employment contract

4. Confidentiality Reminder: Reaffirmation of confidentiality obligations - included for positions with access to sensitive information

5. Reference Request: Request for a reference letter - included when desired by the employee

Suggested Schedules

1. Handover Plan: Detailed list of ongoing projects, responsibilities, and handover timeline

2. Company Property Checklist: Itemized list of company assets to be returned

3. Outstanding Matters List: List of pending tasks, projects, or responsibilities that need attention before departure

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














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Relevant Industries

Banking and Finance

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Professional Services

Telecommunications

Energy

Transportation

Hospitality

Public Sector

Media and Entertainment

Agriculture

Mining and Resources

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Research and Development

Administration

Production

Quality Assurance

Procurement

Business Development

Strategy

Relevant Roles

Chief Executive Officer

Managing Director

General Manager

Department Manager

Team Leader

Senior Executive

Executive

Administrator

Specialist

Analyst

Engineer

Technical Support

Sales Representative

Customer Service Representative

Operations Manager

Project Manager

Research Assistant

Developer

Designer

Account Manager

Administrative Assistant

Consultant

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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