Slander Warning Letter

Slander Warning Letter Template for New Zealand

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Key Requirements PROMPT example:

"I need a Slander Warning Letter to address false statements made by a former employee who has been telling potential clients that my consulting firm is under investigation for fraud; the letter should demand an immediate retraction and written apology by March 15, 2025."

Document background

The Slander Warning Letter is a crucial legal instrument in New Zealand's defamation law framework, typically used as an initial formal response to defamatory verbal statements. It serves as a prerequisite step before pursuing litigation, demonstrating the sender's attempt to resolve the matter without court intervention. The document is particularly relevant when there is clear evidence of verbal defamation that has caused or could cause reputational damage. Under New Zealand jurisdiction, this letter must carefully balance the protections provided by the Defamation Act 1992 with rights guaranteed under the New Zealand Bill of Rights Act 1990, including freedom of expression. The letter should document specific instances of slander, demonstrate their defamatory nature, and provide clear, reasonable demands for resolution.

Suggested Sections

1. Sender Details: Full name, address, and contact information of the person/entity sending the warning letter

2. Recipient Details: Full name, address, and contact information of the person/entity who made the alleged defamatory statements

3. Date: Date of the letter

4. Subject Line: Clear indication that this is a formal warning regarding defamatory statements

5. Statement of Facts: Specific details of when and where the defamatory statements were made, including exact quotes if possible

6. Legal Basis: Reference to relevant laws (particularly the Defamation Act 1992) and explanation of why the statements are defamatory

7. Impact Statement: Description of the actual or potential harm caused by the defamatory statements

8. Demands: Clear list of required actions (e.g., cease and desist, public retraction, removal of online content)

9. Deadline: Specific timeframe for compliance with the demands

10. Legal Consequences: Statement of intended legal action if demands are not met

Optional Sections

1. Previous Communications: Reference to any previous attempts to resolve the issue, used when there has been prior correspondence

2. Economic Damages: Detailed description of specific financial losses, included when there is quantifiable economic damage

3. Third Party Recipients: List of other parties who have been exposed to the defamatory statements, used when there's widespread dissemination

4. Request for Written Undertaking: Request for a signed statement promising to cease the defamatory behavior, included in cases where formal documentation of compliance is desired

5. Preservation of Evidence: Request to preserve all relevant documents and communications, included when litigation appears likely

Suggested Schedules

1. Evidence Schedule: Copies or screenshots of the defamatory statements, including dates, contexts, and sources

2. Witness List: List of witnesses who heard or saw the defamatory statements, if applicable

3. Damage Documentation: Evidence of actual damages suffered (e.g., lost business contracts, cancelled engagements)

4. Draft Retraction Statement: Proposed wording for a public retraction if this is part of the demands

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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