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Special Events Contract
"I need a Special Events Contract for a corporate conference taking place on March 15, 2025, at the Riverside Hotel London, with approximately 200 attendees, including provisions for catering and AV equipment hire."
1. Parties: Details of the event organizer and client/venue
2. Background: Context of the event and purpose of the agreement
3. Definitions: Key terms used throughout the contract
4. Event Details: Specific information about date, time, venue, and nature of event
5. Payment Terms: Fees, deposit requirements, payment schedule
6. Cancellation Policy: Terms for cancellation by either party
7. Insurance and Liability: Required insurance coverage and liability provisions
8. Health and Safety: Health and safety requirements and responsibilities
9. Force Majeure: Provisions for unforeseen circumstances
10. Governing Law: Specification of English and Welsh law as governing law
1. Catering Provisions: Terms relating to food and beverage services, including health and safety requirements
2. Entertainment Clause: Terms relating to performers, entertainment licensing, and copyright considerations
3. Equipment Hire: Terms for equipment rental, including liability and damage provisions
4. Security Requirements: Provisions for security personnel and measures
5. Intellectual Property: Terms relating to photography, recording, and use of materials
1. Schedule 1: Event Timeline: Detailed schedule of the event including setup and breakdown times
2. Schedule 2: Price List: Breakdown of all costs, charges, and payment schedule
3. Schedule 3: Equipment List: Inventory of equipment to be used or provided
4. Schedule 4: Venue Layout: Floor plans, setup diagrams, and capacity details
5. Schedule 5: Insurance Requirements: Detailed insurance requirements and certificates
6. Schedule 6: Health and Safety Plan: Risk assessments and safety procedures
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