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Venue Hire Contract
"I need a Venue Hire Contract for a 500-person corporate conference center in London, including provisions for catering services and AV equipment, to be used for quarterly board meetings throughout 2025."
1. Parties: Details of venue owner/operator and hirer
2. Background: Purpose of hire and basic information about the venue
3. Definitions: Key terms used throughout the agreement
4. Hire Period: Specific dates, times, and duration of venue hire
5. Hire Fee: Payment terms, deposit requirements, and payment schedule
6. Venue Rules: Standard rules and regulations for venue use
7. Cancellation Terms: Conditions and penalties for cancellation by either party
8. Insurance and Liability: Required insurance coverage and liability limitations
1. Catering Provisions: Terms for food and beverage service, used when catering is included
2. Technical Requirements: Details of AV equipment and technical support, for events requiring such services
3. Security Arrangements: Security requirements, used for large events or specific risk scenarios
4. Marketing Rights: Terms for venue/event promotion, used for public events
1. Schedule 1: Venue Description: Detailed description of hired spaces and facilities
2. Schedule 2: Fee Schedule: Detailed breakdown of all charges and payment terms
3. Schedule 3: Floor Plans: Layout and dimensions of venue spaces
4. Schedule 4: Equipment List: Inventory of provided equipment and facilities
5. Appendix A: Health & Safety Guidelines: Venue-specific safety procedures and requirements
6. Appendix B: Insurance Requirements: Detailed insurance specifications
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