Venue Licence Agreement

Venue Licence Agreement Template for England and Wales

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Key Requirements PROMPT example:

"I need a Venue Licence Agreement for a multi-purpose event space in Manchester that will be used for corporate training sessions every Tuesday for six months starting January 2025, with specific provisions for AV equipment usage and catering services."

Document background

The Venue Licence Agreement is a crucial document used when temporary access to premises is required without creating a landlord-tenant relationship. Under English and Welsh law, this agreement sets out the rights and responsibilities of both parties, including payment terms, permitted activities, and operational requirements. It's particularly valuable for event spaces, conference facilities, and temporary venue hire situations where full tenancy rights are not intended. The agreement ensures compliance with relevant regulations while protecting both parties' interests through clear terms and conditions.

Suggested Sections

1. Parties: Details of the licensor (venue owner/operator) and licensee

2. Background: Context of the agreement and brief description of the venue and intended use

3. Definitions: Key terms used throughout the agreement

4. Grant of Licence: Core terms of the licence, including permitted use, duration, and area licensed

5. Licence Fee and Payment Terms: Financial terms including fee structure, payment schedule, and deposits

6. Licensee Obligations: Key responsibilities of the licensee including compliance with laws, maintenance, and conduct

7. Licensor Obligations: Key responsibilities of the licensor including access, maintenance, and services provided

8. Insurance and Liability: Insurance requirements and allocation of risks between parties

9. Termination: Circumstances under which the agreement can be terminated and consequences

10. Governing Law: Confirmation that English and Welsh law applies

Optional Sections

1. Alcohol and Entertainment Provisions: Required if venue will be used for regulated entertainment or alcohol sales

2. Food and Beverage: Specific provisions for catering and F&B operations

3. Technical Equipment: Terms regarding use of venue's technical equipment

4. Security Arrangements: Requirements for security personnel and arrangements

5. Force Majeure: Provisions for unforeseen circumstances preventing use

Suggested Schedules

1. Floor Plan: Detailed plan showing licensed area and access routes

2. Fee Schedule: Detailed breakdown of fees, including any additional charges

3. Operating Hours: Permitted times of use and access

4. Equipment Inventory: List of equipment included in the licence

5. House Rules: Venue-specific rules and regulations

6. Insurance Requirements: Detailed insurance specifications

7. Emergency Procedures: Safety protocols and emergency contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Events and Entertainment
Hospitality
Education
Sports and Recreation
Corporate
Cultural

Relevant Teams

Operations
Legal
Events
Commercial
Facilities
Risk and Compliance

Relevant Roles

Events Manager
Facilities Manager
Operations Director
Venue Coordinator
Commercial Director
Legal Counsel

Industries

Law of Property Act 1925: Fundamental property law legislation that governs real property transactions and rights in England and Wales

Landlord and Tenant Act 1954: Important for distinguishing between licenses and leases, ensuring the agreement is properly characterized as a license

Health and Safety at Work Act 1974: Primary legislation for workplace health and safety, covering obligations for venue operators and users

Management of Health and Safety at Work Regulations 1999: Details specific health and safety management requirements and risk assessment obligations

Regulatory Reform (Fire Safety) Order 2005: Specifies fire safety requirements and obligations for venues and public spaces

Licensing Act 2003: Governs the licensing of premises for regulated entertainment, alcohol sales, and other licensable activities

Live Music Act 2012: Specific regulations regarding live music performances in venues

Consumer Rights Act 2015: Protects consumer rights when venues are licensed to individuals rather than businesses

Unfair Contract Terms Act 1977: Regulates unfair terms in contracts and limits the extent to which liability can be excluded

Consumer Protection from Unfair Trading Regulations 2008: Protects consumers from unfair commercial practices in venue hiring

Equality Act 2010: Ensures non-discrimination and accessibility requirements in venue operations and access

UK GDPR: Regulates the processing and handling of personal data in venue bookings and management

Data Protection Act 2018: UK's implementation of data protection requirements, complementing UK GDPR

Town and Country Planning Act 1990: Governs planning permissions and venue use classifications

Building Regulations 2010: Sets standards for building safety, construction, and modifications

Environmental Protection Act 1990: Covers environmental concerns including noise control and waste management for venues

Clean Neighbourhoods and Environment Act 2005: Additional environmental protection measures affecting venue operations

Occupiers' Liability Acts 1957 and 1984: Defines the duty of care owed to lawful visitors and trespassers

Private Security Industry Act 2001: Regulates security services if required for venue operations

Food Safety Act 1990: Governs food safety requirements if food service is provided at the venue

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Authors

Alex Denne

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