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A Letter to Decline Services is a vital business communication tool used when a service provider needs to formally decline a request for services in the Irish market. This document type is essential for maintaining professional relationships while clearly communicating a negative response to a service request. The letter should be drafted in compliance with Irish business law, including consumer protection legislation and anti-discrimination laws. It typically includes the date, proper business letterhead, acknowledgment of the request, clear declination statement, brief explanation, and professional closing. The document serves to protect both parties by creating a clear record of the declination while maintaining professional standards and potentially leaving the door open for future business relationships.

1. Header and Date: Professional letterhead including sender's business details, recipient's address, and date

2. Salutation and Reference: Proper greeting and reference to the service request or previous communication

3. Acknowledgment: Thank the recipient for their interest and briefly reference the service they requested

4. Declination Statement: Clear but polite statement declining the service request

5. Explanation: Brief, professional explanation for declining the services (capacity, scope, expertise, etc.)

6. Professional Closing: Courteous closing statement, signature block, and contact information