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Regret Letter After Interview Template for Ireland

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Key Requirements PROMPT example:

Regret Letter After Interview

"I need a Regret Letter After Interview for a software developer position where the candidate performed well but wasn't the top choice, and we need to maintain records of our feedback for compliance purposes until March 2025."

Document background
The Regret Letter After Interview is a crucial document in the Irish recruitment process, used to formally communicate a negative hiring decision to job candidates who have completed the interview stage. This document must comply with Irish employment law, including the Employment Equality Acts 1998-2015, while maintaining professional courtesy and clear communication. It typically includes appreciation for the candidate's time, a clear statement of the decision, and may optionally include constructive feedback or information about future opportunities. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, creates a record of the recruitment decision, and ensures legal compliance with Irish employment and data protection legislation. It's particularly important to draft this document carefully to avoid any discriminatory language or potential legal issues while maintaining the company's professional image.
Suggested Sections

1. Recipient Details: Full name and address of the candidate

2. Date: Current date of writing the letter

3. Reference Line: Job title and reference number (if applicable) for the position

4. Greeting: Professional salutation using the candidate's name

5. Appreciation: Thank the candidate for their time and interest in the position

6. Decision Communication: Clear but gentle communication of the negative decision

7. Professional Closing: Formal sign-off with sender's details and signature

8. Company Footer: Company's official footer with legal registration details if required

Optional Sections

1. Constructive Feedback: Brief, positive feedback about the candidate's interview performance, used when maintaining a relationship with the candidate is desirable

2. Future Opportunities: Invitation to apply for future positions, used when the candidate showed potential but wasn't right for this specific role

3. Reason for Decision: Brief explanation of why another candidate was selected, used when transparency is appropriate and reasons can be clearly articulated without legal risk

4. Data Retention Notice: Information about how the candidate's data will be stored/deleted, used when company policy or GDPR compliance requires explicit communication

5. Alternative Position Suggestion: Suggestion of other current openings that might suit the candidate's profile, used when there are relevant positions available

Suggested Schedules

1. Data Protection Notice: Detailed information about how the candidate's personal data will be handled, only included if not previously provided

2. Current Vacancy List: List of other open positions in the organization, included when suggesting alternative positions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















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Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Public Sector

Non-Profit

Telecommunications

Energy

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

People Operations

HR Operations

Department Management

Administrative Support

Legal

Compliance

Relevant Roles

HR Director

HR Manager

Recruitment Manager

Talent Acquisition Specialist

HR Business Partner

Hiring Manager

Department Head

HR Coordinator

Recruitment Coordinator

HR Administrator

HR Assistant

Office Manager

HR Operations Manager

People Operations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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