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Rejection Letter For Internal Candidate

Rejection Letter For Internal Candidate Template for Ireland

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Key Requirements PROMPT example:

Rejection Letter For Internal Candidate

"I need a Rejection Letter For Internal Candidate for a senior employee who has been with our Dublin-based company for 15 years and is being declined for a director position; the letter needs to be particularly sensitive and include references to future development opportunities."

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Document background
The Rejection Letter For Internal Candidate is a crucial document in Irish employment practice, used when an existing employee has applied for but not been selected for another position within the organization. It requires careful handling to maintain employee motivation and protect the organization's interests while complying with Irish employment law. The document should be drafted with consideration of the Employment Equality Acts 1998-2015, Data Protection Act 2018, and relevant industrial relations legislation. It typically includes appreciation for the candidate's interest, clear communication of the decision, constructive feedback where appropriate, and information about future opportunities, all while maintaining sensitivity to the ongoing employment relationship.
Suggested Sections

1. Opening and Addressee Details: Formal business letter header including date, recipient's name, current position, and internal address

2. Appreciation Statement: Thank the candidate for their time and interest in the position, specifically acknowledging their existing contribution to the organization

3. Decision Communication: Clear but sensitive communication of the unsuccessful outcome, using professional and respectful language

4. Brief Explanation: A general, non-specific explanation of the decision that avoids potential legal issues while providing context

5. Future Opportunities: Encouragement regarding future internal opportunities and continued professional development within the organization

6. Closing Statement: Professional close with offer of support and maintaining positive working relationship

Optional Sections

1. Specific Feedback Section: Include when there's constructive, documented feedback that can help the candidate's professional development, ensuring it's objective and non-discriminatory

2. Development Plan Reference: Include when the organization has a formal development program or wants to discuss specific growth opportunities

3. Appeal Process Information: Include when company policy allows for formal appeals of hiring decisions or when required by internal procedures

4. Next Steps for Current Role: Include when there are specific implications or changes related to the candidate's current position

5. Manager Support Statement: Include when the direct manager has been involved in the process and will be part of the follow-up support

Suggested Schedules

1. Feedback Form: Optional detailed feedback form if company policy includes formal feedback documentation

2. Development Resources: List of internal training programs, mentoring opportunities, or development resources available to the employee

3. Interview Notes Summary: If company policy allows, a sanitized summary of key points from the interview process that could be constructive for future applications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions















Clauses












Relevant Industries

Financial Services

Technology

Healthcare

Manufacturing

Retail

Professional Services

Education

Public Sector

Telecommunications

Construction

Hospitality

Non-Profit

Legal Services

Transportation

Energy

Relevant Teams

Human Resources

Recruitment

People Operations

Personnel

Employee Relations

Talent Acquisition

HR Operations

People & Culture

HR Administration

Organizational Development

Relevant Roles

HR Director

HR Manager

Recruitment Manager

Talent Acquisition Specialist

HR Business Partner

Employee Relations Manager

Department Manager

Line Manager

HR Administrator

Hiring Manager

Personnel Officer

HR Coordinator

Recruitment Coordinator

HR Operations Manager

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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