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The Internal Job Offer Letter is a crucial document used when promoting or transferring existing employees to new positions within the same organization in Malaysia. It serves as an official record of the changed employment terms while maintaining compliance with Malaysian employment law, particularly the Employment Act 1955 and related regulations. This document is essential for internal mobility processes, clearly outlining changes in role, responsibilities, compensation, and reporting structure while preserving the employee's continuity of service. The letter should be issued before the internal transfer takes effect and requires formal acceptance by the employee to modify their existing employment terms. It's particularly important in maintaining clear documentation for HR records and ensuring transparency in internal movement processes.

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of the offer

2. Employee Name and Address: Full name and current address of the employee

3. Subject Line: Clear indication that this is an internal transfer/promotion offer

4. Opening Paragraph: Congratulatory message and purpose of the letter

5. New Position Details: Job title, department, reporting relationship, and effective date

6. Compensation Package: Base salary, allowances, bonuses, and other monetary benefits

7. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements

8. Leave Entitlements: Annual leave, medical leave, and other applicable leave benefits

9. Statutory Contributions: EPF, SOCSO, EIS, and income tax arrangements

10. Existing Benefits Continuation: Clarification on existing benefits that will continue post-transfer

11. Acceptance Terms: Instructions for accepting the offer and deadline for response

12. Closing: Signature block for authorized company representative