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Facilities Management Agreement Template for Netherlands

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Key Requirements PROMPT example:

Facilities Management Agreement

"I need a Facilities Management Agreement for managing three commercial office buildings in Amsterdam, with special emphasis on sustainability and energy management, starting from March 2025, including catering and security services."

Document background
The Facilities Management Agreement is essential for organizations requiring professional management of their properties and facilities in the Netherlands. This agreement is typically used when a property owner or occupier wishes to outsource the management and maintenance of their facilities to a specialized service provider. The document comprehensively covers service specifications, performance standards, and operational requirements while ensuring compliance with Dutch legal requirements, including the Dutch Civil Code (Burgerlijk Wetboek), Working Conditions Act, and EU regulations such as GDPR. It includes detailed provisions for service delivery, staff management, health and safety compliance, environmental management, and performance monitoring, making it suitable for both single-site and multi-site operations.
Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names and registered addresses

2. Background: Context of the agreement, brief description of the client's requirements and service provider's expertise

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Term and Commencement: Duration of the agreement, including start date, initial term, and renewal provisions

5. Service Provider's Obligations: Core obligations of the service provider, including service standards, compliance requirements, and general duties

6. Client's Obligations: Responsibilities of the client, including access provision, information sharing, and cooperation requirements

7. Services: Detailed description of the facilities management services to be provided, referencing relevant schedules

8. Performance Standards: Required service levels, KPIs, and performance measurement mechanisms

9. Charges and Payment: Fee structure, payment terms, invoicing procedures, and price adjustment mechanisms

10. Staff and Subcontractors: Requirements for service provider's personnel, including qualifications, training, and subcontractor management

11. Health and Safety: Health and safety obligations and procedures in accordance with Dutch law

12. Insurance and Liability: Insurance requirements and limitation of liability provisions

13. Contract Management: Governance structure, reporting requirements, and meeting schedules

14. Data Protection and Confidentiality: GDPR compliance requirements and confidentiality obligations

15. Force Majeure: Provisions for handling events beyond parties' reasonable control

16. Termination: Termination rights, procedures, and consequences

17. Exit and Handover: Requirements for service transition upon contract termination

18. General Provisions: Standard boilerplate clauses including notices, amendments, governing law, etc.

Optional Sections

1. Transition and Mobilization: Required when taking over from an incumbent provider or implementing new services, detailing the transition process and timeline

2. Multi-site Provisions: Needed when services are provided across multiple client locations, specifying site-specific requirements

3. Energy Management: Include when the service provider has specific responsibilities for energy management and sustainability

4. Asset Management: Required when the service provider is responsible for managing and maintaining client's assets

5. Security Services: Include when security services are part of the scope, detailing specific security requirements and procedures

6. Catering Services: Required when food services are included in the scope, including health and safety specific to food handling

7. Change Control: Include for complex contracts where formal change management procedures are required

8. Business Continuity: Required for critical facilities where specific business continuity planning is needed

Suggested Schedules

1. Schedule 1 - Services Specification: Detailed description of each service to be provided, including scope and frequency

2. Schedule 2 - Service Levels and KPIs: Specific performance metrics, measurement methods, and reporting requirements

3. Schedule 3 - Pricing and Commercial Terms: Detailed fee structure, pricing mechanisms, and payment schedules

4. Schedule 4 - Properties: List and details of properties covered by the agreement

5. Schedule 5 - Staff and Key Personnel: Details of key staff positions, qualifications, and any TUPE/transfer considerations

6. Schedule 6 - Equipment and Assets: Inventory of equipment and assets provided by either party

7. Schedule 7 - Forms and Reports: Templates for required reports, forms, and documentation

8. Schedule 8 - Policies and Procedures: Operational procedures, health and safety policies, and other relevant procedures

9. Schedule 9 - Business Continuity Plan: Emergency procedures and business continuity requirements

10. Schedule 10 - Exit Plan: Detailed procedures for contract termination and service handover

11. Appendix A - Site Plans: Floor plans and site layouts for covered properties

12. Appendix B - Permits and Licenses: Copies of required permits, certifications, and licenses

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions























































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Relevant Industries

Commercial Real Estate

Office Management

Healthcare

Education

Industrial and Manufacturing

Retail

Hospitality

Data Centers

Government and Public Sector

Transportation and Logistics

Relevant Teams

Facilities Management

Operations

Legal

Procurement

Property Management

Health and Safety

Commercial

Real Estate

Maintenance

Security

Environmental and Sustainability

Risk Management

Finance

Compliance

Relevant Roles

Facilities Manager

Property Manager

Operations Director

Procurement Manager

Contract Manager

Building Services Manager

Estate Manager

Health and Safety Manager

Sustainability Manager

Commercial Director

General Counsel

Chief Operating Officer

Real Estate Manager

Maintenance Manager

Security Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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