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Written Warning Letter Template for Singapore

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Key Requirements PROMPT example:

Written Warning Letter

"I need a Written Warning Letter for an employee who has been consistently late to work over the past month, with specific mention of three incidents where they were more than an hour late, and I want to outline clear attendance expectations going forward."

Document background
Written Warning Letters are essential tools in Singapore's employment framework for managing employee conduct and performance. These formal notices document specific incidents of misconduct or performance deficiencies, outline required improvements, and specify consequences for non-compliance. The Written Warning Letter must comply with Singapore's Employment Act and Tripartite Guidelines, serving as crucial documentation in progressive discipline procedures. It protects both employer and employee interests by ensuring clear communication and fair treatment while establishing a paper trail for potential future actions.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and classification (confidential)

2. Employee Information: Employee's name, position, department, and employee ID

3. Subject Line: Clear indication that this is a written warning

4. Incident Details: Specific description of the misconduct or performance issue, including dates and examples

5. Company Policy Reference: Reference to specific company policies or regulations that were violated

6. Required Improvements: Clear expectations for correction and improvement

7. Timeline: Specific timeframe for implementing required improvements

8. Consequences: Statement of potential consequences if improvement is not achieved

Optional Sections

1. Previous Warnings: Reference to any previous verbal or written warnings, used when this is not the first warning

2. Performance Improvement Plan: Detailed action plan for improvement, used for performance-related issues

3. Support Resources: Available resources or assistance for improvement, used when company offers such support

Suggested Schedules

1. Acknowledgment Form: Form for employee to acknowledge receipt of warning letter

2. Relevant Evidence: Supporting documentation of the incident or performance issues

3. Company Policies: Copies of relevant company policies referenced in the warning

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses














Industries

Employment Act (Chapter 91): Primary employment legislation in Singapore that governs fair dismissal procedures and labor practices. Warning letters are essential documentation in progressive discipline before potential termination.

Tripartite Guidelines on Fair Employment Practices: Guidelines issued jointly by Ministry of Manpower, NTUC, and SNEF that ensure warnings are issued fairly, without discrimination, and promote progressive discipline approaches.

Personal Data Protection Act (PDPA): Legislation governing the handling and protection of personal data, ensuring proper management and confidentiality of employee disciplinary records and personal information in warning letters.

Tripartite Guidelines on Wrongful Dismissal: Guidelines that establish the importance of warning letters as documentation in termination processes, ensuring proper procedures are followed before dismissal actions.

Employment Claims Act 2016: Legislation establishing procedures for handling employment-related disputes, including cases where employees contest warning letters, and outlining dispute resolution mechanisms.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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