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Property Management Authorization Form
"I need a Property Management Authorization Form for my portfolio of three Auckland commercial properties, with specific provisions for after-hours maintenance and quarterly inspections, to be effective from March 1, 2025."
1. Parties: Identifies the property owner (Principal) and the property management company (Agent), including full legal names and contact details
2. Background: Brief context about the property ownership and the owner's intention to engage the property manager
3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty
4. Appointment and Authority: Formal appointment of the property manager and scope of delegated authority
5. Property Details: Specific details of the property/properties to be managed
6. Services and Responsibilities: Comprehensive list of property management services to be provided
7. Fees and Expenses: Detailed breakdown of management fees, commission structures, and reimbursable expenses
8. Term and Termination: Duration of the agreement and conditions for termination by either party
9. Financial Management: Procedures for rent collection, trust account management, and financial reporting
10. Maintenance and Repairs: Authorization levels for maintenance expenses and procedures for emergency repairs
11. Insurance and Liability: Insurance requirements and liability limitations
12. Privacy and Confidentiality: Handling of personal information and confidential data
13. Dispute Resolution: Process for resolving disputes between parties
14. Execution: Signing provisions and declaration of agreement
1. Body Corporate Provisions: Required when the property is part of a unit title development, outlining body corporate rules and obligations
2. Multiple Property Management: Used when multiple properties are covered under the same agreement
3. Special Instructions: For any specific requirements or restrictions requested by the owner
4. Property Marketing: Details about marketing services and associated costs when vacancy marketing is included
5. Overseas Owner Provisions: Additional requirements for owners residing outside New Zealand, including tax considerations
6. Natural Disaster Response: Specific procedures for managing the property during natural disasters, relevant in high-risk areas
7. Short-term Rental Provisions: Special conditions for properties used for short-term or holiday rentals
1. Schedule 1: Property Details: Detailed description of the property, including photographs, chattels list, and current condition
2. Schedule 2: Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures
3. Schedule 3: Maintenance Authority Levels: Detailed breakdown of spending authority levels for different types of maintenance and repairs
4. Schedule 4: Owner's Instructions: Specific instructions regarding property management preferences and requirements
5. Schedule 5: Bank Account Details: Banking information for both owner and property manager
6. Appendix A: Property Manager's Qualifications: Certificates and qualifications of the property management company
7. Appendix B: Insurance Certificates: Copies of relevant insurance policies and certificates
8. Appendix C: Property Compliance Certificates: Current compliance certificates including building warrant of fitness, if applicable
Authors
Real Estate
Property Management
Residential Property
Commercial Property
Investment Property
Holiday Rentals
Student Accommodation
Retirement Living
Property Development
Real Estate Services
Professional Services
Legal Services
Legal
Property Management
Operations
Client Services
Compliance
Business Development
Asset Management
Facilities Management
Administration
Finance
Risk Management
Customer Relations
Property Manager
Real Estate Agent
Property Owner
Real Estate Lawyer
Legal Counsel
Property Management Director
Operations Manager
Compliance Officer
Business Development Manager
Portfolio Manager
Asset Manager
Property Administrator
Leasing Manager
Facility Manager
Client Relations Manager
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