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Project Management Agreement Template for New Zealand

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Key Requirements PROMPT example:

Project Management Agreement

"I need a Project Management Agreement for a large-scale commercial construction project in Auckland, starting March 2025, with specific provisions for managing multiple subcontractors and incorporating M膩ori cultural considerations."

Document background
The Project Management Agreement is a crucial document used when engaging professional project management services in New Zealand. It is designed to establish a clear contractual relationship between a project manager or project management firm and their client, defining the parameters of service delivery, authority levels, and responsibilities. This agreement is particularly important for complex projects requiring professional oversight and coordination, whether in construction, IT, infrastructure, or other sectors. The document complies with New Zealand legislation, including the Contract and Commercial Law Act 2017, Health and Safety at Work Act 2015, and industry-specific regulations. It typically includes detailed provisions for scope management, fee structures, performance standards, risk allocation, and dispute resolution mechanisms, while accommodating New Zealand's unique business and legal environment.
Suggested Sections

1. Parties: Identifies and provides full legal details of the contracting parties - the Project Manager and the Client

2. Background: Sets out the context of the agreement, including the Client's need for project management services and the Project Manager's qualifications and capacity

3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes rules for interpretation

4. Appointment and Term: Formally establishes the Project Manager's appointment, scope of authority, and duration of the agreement

5. Project Manager's Services: Detailed description of core services to be provided, including planning, coordination, monitoring, and reporting

6. Client's Obligations: Outlines the Client's responsibilities, including provision of information, timely decisions, and access requirements

7. Fees and Payment: Details the fee structure, payment terms, expenses, and invoicing procedures

8. Performance Standards: Establishes the expected standard of care, professional conduct, and quality requirements

9. Reporting and Communication: Specifies reporting requirements, meeting schedules, and communication protocols

10. Variations: Procedures for varying the scope of services or project requirements

11. Insurance and Liability: Specifies required insurance coverage and limitations of liability

12. Termination: Grounds and procedures for termination by either party

13. Confidentiality: Obligations regarding confidential information and intellectual property

14. Dispute Resolution: Procedures for resolving disputes between parties

15. General Provisions: Standard boilerplate clauses including notices, assignment, governing law, etc.

Optional Sections

1. Health and Safety Management: Detailed health and safety obligations and procedures - required for high-risk or construction projects

2. Environmental Management: Environmental responsibilities and compliance - needed for projects with environmental impacts

3. Stakeholder Management: Procedures for managing project stakeholders - important for complex projects with multiple stakeholders

4. Quality Assurance: Specific quality management requirements - needed for projects requiring formal quality management systems

5. Risk Management: Detailed risk management procedures - important for high-risk or complex projects

6. Security Requirements: Special security provisions - needed for projects involving sensitive information or secure facilities

7. Cultural Considerations: Specific provisions for respecting and managing cultural aspects - important for projects affecting M膩ori interests or cultural sites

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of all project management services to be provided

2. Schedule 2 - Fee Schedule: Detailed fee structure, rates, and payment milestones

3. Schedule 3 - Key Personnel: Details of key project team members and their roles

4. Schedule 4 - Project Program: High-level project timeline and key milestones

5. Schedule 5 - Client's Requirements: Detailed description of the Client's project requirements and objectives

6. Schedule 6 - Reporting Requirements: Templates and specifications for required reports

7. Schedule 7 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

8. Appendix A - Communication Protocols: Detailed procedures for project communications and escalation paths

9. Appendix B - Standard Forms: Standard forms for variations, claims, and other project documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












































Clauses









































Relevant Industries

Construction

Infrastructure

Information Technology

Real Estate Development

Manufacturing

Healthcare

Education

Energy

Telecommunications

Mining

Research and Development

Government and Public Sector

Relevant Teams

Legal

Commercial

Operations

Project Management Office

Risk and Compliance

Procurement

Finance

Business Development

Construction Management

Contract Administration

Relevant Roles

Project Manager

Program Manager

Project Director

Contract Manager

Commercial Manager

Legal Counsel

Risk Manager

Operations Manager

Construction Manager

Development Manager

Client Representative

Portfolio Manager

Project Control Officer

Procurement Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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