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Resolution Appointing New Board Members Template for Singapore

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Key Requirements PROMPT example:

Resolution Appointing New Board Members

"I need a Resolution Appointing New Board Members for my Singapore fintech startup to appoint three new independent directors effective March 15, 2025, with specific expertise requirements in cryptocurrency and digital banking compliance."

Document background
A Resolution Appointing New Board Members is a crucial corporate governance document required whenever new directors are appointed to a company's board in Singapore. This resolution must comply with the Companies Act (Cap. 50) and ACRA regulations, and typically follows either a shareholders' meeting or board meeting where the appointment is approved. The document includes essential information such as director details, qualifications, appointment terms, and any special designations (such as independent director status). It forms part of the company's statutory records and must be filed with ACRA within the prescribed timeframe. The resolution is particularly important for maintaining proper corporate governance and ensuring transparent board composition changes.
Suggested Sections

1. Title and Date: Full company name, type of resolution, and date of resolution

2. Preamble: Company registration details, registered office address, and meeting context

3. Notice and Quorum: Statement confirming proper notice was given and quorum requirements were met

4. Recitals: Background information explaining the need for new director appointments

5. Resolution Statement: Formal declaration of the board's resolution to appoint new director(s)

6. Director Details: Full names, identification numbers, and residential addresses of newly appointed directors

7. Effective Date: Specification of when the appointments take effect

8. Authentication: Signature section for chairman/company secretary to certify the resolution

Optional Sections

1. Resignation Acknowledgment: Section acknowledging the resignation of outgoing directors when appointments are replacement appointments

2. Special Requirements: Additional requirements or qualifications for specific director roles (e.g., independent directors)

3. Committee Appointments: Specific board committee assignments for newly appointed directors

Suggested Schedules

1. Schedule 1 - Director's Consent Forms: Formal acceptance of appointment signed by each new director

2. Schedule 2 - Director's Details: Comprehensive personal information and professional qualifications of new directors

3. Schedule 3 - Declaration of Independence: Required declarations for independent director appointments

4. Schedule 4 - Supporting Documents: Copies of identification documents, qualifications certificates, and other relevant documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Industries

Companies Act Section 145: Key legislation governing appointment and qualification requirements for directors under Singapore Companies Act (Cap. 50)

Companies Act Section 149: Provisions relating to directors' resolutions including requirements for passing and recording board resolutions

Companies Act Section 153: Regulations regarding age limitations for directors in Singapore companies

Companies Act Section 155: Requirements regarding qualification shares for directors, if applicable under company constitution

Company Constitution: Company's constitutional documents specifying board composition, appointment procedures, voting mechanisms, and quorum requirements

Code of Corporate Governance: Guidelines for corporate governance particularly relevant for listed companies, including board composition and independence requirements

ACRA Requirements: Regulatory requirements from Accounting and Corporate Regulatory Authority including filing obligations and compliance matters

SGX Listing Rules: Additional requirements for listed companies regarding board appointments and corporate governance

MAS Requirements: Specific requirements from Monetary Authority of Singapore applicable to financial institutions

ACRA Form 45: Mandatory filing requirement for notifying regulatory authority about company resolutions

Director's Consent Forms: Required documentation evidencing new directors' consent to act in the position

Company Register Updates: Requirements for updating internal company records and registers following board appointments

Fit and Proper Criteria: Assessment criteria for ensuring directors meet required standards of integrity, competence, and financial soundness

Directors' Interest Disclosures: Requirements for new directors to disclose their interests in securities, contracts, and other relevant matters

Independence Declarations: Required declarations from directors regarding their independence status and potential conflicts of interest

Director Identification: Requirements for verifying and documenting directors' identification and personal details

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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