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Internship To Full Time Offer Letter Template for United States

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Key Requirements PROMPT example:

Internship To Full Time Offer Letter

"I need an Internship To Full Time Offer Letter for a software engineering intern transitioning to a permanent role in our San Francisco office, including stock options and relocation assistance, with the full-time position starting March 1, 2025."

Document background
The Internship To Full Time Offer Letter is commonly used when an organization wishes to retain high-performing interns as permanent employees. This document represents the formal transition from internship to full-time status and typically follows a successful internship period. It should include specific details about the new role, compensation package, benefits, and any changes from the internship arrangement. The letter must comply with U.S. federal and state employment laws, including FLSA, EEO, and state-specific requirements. It serves as both a legal document and a welcome message to the new full-time employee.
Suggested Sections

1. Company Information: Official company letterhead and contact details

2. Employee Information: Full name and contact information of the prospective employee

3. Position Details: Job title, department, and reporting relationship

4. Start Date: Official start date of full-time employment

5. Compensation: Salary, payment frequency, and bonus eligibility if applicable

6. Benefits Overview: Summary of primary benefits package

7. At-Will Statement: Statement regarding at-will employment relationship

Optional Sections

1. Probationary Period: Details of any initial probationary period - include when company policy requires probationary periods

2. Relocation Details: Information about relocation assistance - include when position requires relocation

3. Stock Options: Details of any equity compensation - include when equity is part of compensation package

Suggested Schedules

1. Benefits Summary: Detailed overview of benefits package

2. Confidentiality Agreement: Non-disclosure and intellectual property agreement

3. Employee Handbook: Company policies and procedures

4. Job Description: Detailed description of role and responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses

























Industries

Fair Labor Standards Act (FLSA): Federal law establishing minimum wage, overtime pay, recordkeeping, and youth employment standards affecting full-time and part-time workers

Equal Employment Opportunity Laws: Federal laws prohibiting workplace discrimination and requiring equal treatment in hiring, promotion, and workplace conditions

Title VII of the Civil Rights Act: Federal law prohibiting employment discrimination based on race, color, religion, sex, and national origin

Americans with Disabilities Act (ADA): Federal law requiring reasonable accommodations for qualified employees with disabilities and prohibiting discrimination

Age Discrimination in Employment Act (ADEA): Federal law protecting workers 40 and older from employment discrimination based on age

State Employment Laws: Various state-specific regulations covering minimum wage, discrimination, break periods, and paid time off requirements

Immigration Reform and Control Act: Federal law requiring employers to verify employment eligibility and maintaining I-9 documentation

Employee Classification Regulations: Guidelines governing the transition from intern to full-time status, including exempt vs. non-exempt classification

Equal Pay Act: Federal law requiring equal pay for equal work, prohibiting wage discrimination based on gender

At-Will Employment Doctrine: Legal principle allowing either employer or employee to terminate employment at any time, subject to state-specific limitations

Employee Retirement Income Security Act (ERISA): Federal law setting minimum standards for pension and health benefit plans in private industry

Affordable Care Act (ACA): Federal law requiring employers with 50+ full-time employees to provide health insurance coverage

Internal Company Policies: Organization-specific rules and requirements governing employment terms, probationary periods, and performance expectations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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