The Commercial Sales Invoice is a fundamental document in UAE business transactions, required under both VAT and commercial laws. It serves as official evidence of a sale and forms the basis for VAT reporting, accounting records, and payment obligations. This document must comply with Federal Law No. 8 of 2017 on Value Added Tax and its Executive Regulations, as well as the UAE Commercial Transactions Law. A properly formatted Commercial Sales Invoice includes company details, tax registration numbers, transaction specifics, VAT calculations, and payment terms. It is essential for businesses operating in the UAE as it supports tax compliance, facilitates payment collection, and provides legal protection in case of disputes. The document is particularly crucial since the implementation of VAT in the UAE in 2018, requiring specific information to support tax reporting and audits.
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1. Invoice Header: Company details including legal name, address, tax registration number (TRN), and commercial registration number
2. Customer Information: Full legal name of customer, delivery and billing addresses, and their TRN if registered for VAT
3. Invoice Details: Invoice number, date of issue, due date, and payment terms
4. Item Description: Detailed list of goods/services, including quantity, unit price, and item descriptions
5. Calculation Summary: Subtotal, VAT amount (with rate specified), any discounts, and total amount payable
6. Payment Instructions: Bank account details and acceptable payment methods
7. Terms and Conditions: Basic terms including payment terms, late payment penalties, and return policies
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Delivery Details: Include when goods are physically delivered, showing delivery address and shipping terms
3. Currency Exchange: Include when dealing with international transactions or multiple currencies
4. Special Discounts: Include when special pricing or promotional discounts are applied
5. Zero-rated/Exempt Notice: Include when items are VAT zero-rated or exempt, with legal basis
1. Detailed Item Specifications: Detailed technical specifications or descriptions of complex items
2. Delivery Schedule: For multiple delivery dates or installment deliveries
3. Price Breakdown: Detailed cost analysis for complex pricing structures
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