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Board Authorization Letter Template for Singapore

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Key Requirements PROMPT example:

Board Authorization Letter

"I need a Board Authorization Letter for our CFO to execute banking transactions up to $5 million and enter into financial agreements with our new banking partners, effective from March 1, 2025, for a period of 12 months."

Document background
A Board Authorization Letter is a crucial corporate governance document used when a company's Board of Directors needs to formally delegate authority for specific actions or transactions. Under Singapore law, this document must conform to the Companies Act (Chapter 50) and relevant corporate governance requirements. The letter typically specifies the scope of authority, duration, and any conditions or limitations. It's particularly important for maintaining proper corporate governance and ensuring clear audit trails of authorized actions. The document enables efficient business operations while maintaining appropriate oversight and control mechanisms.
Suggested Sections

1. Date and Reference Number: Official date of authorization and unique reference number

2. Company Details: Full legal name, registration number, registered address

3. Board Resolution Reference: Reference to relevant board meeting/resolution authorizing the action

4. Authorized Person Details: Name, position, and identification details of person being authorized

5. Scope of Authorization: Specific powers and actions being authorized

6. Duration of Authority: Time period for which authorization is valid

Optional Sections

1. Financial Limits: Monetary limits of authorization, used when authorizing financial transactions

2. Reporting Requirements: Requirements for authorized person to report actions, used for significant delegations

3. Conditions Precedent: Conditions that must be met before authorization becomes effective

Suggested Schedules

1. Board Resolution Extract: Certified extract of board resolution granting the authorization

2. Specimen Signature: Authorized person's specimen signature for verification purposes

3. ID Documents: Copies of authorized person's identification documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















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Industries

Companies Act (Chapter 50): Primary legislation governing company operations in Singapore, particularly Sections 157 (Directors' duties and powers), 161 (Power of directors to authorize specific actions), and 179 (General powers of directors to manage company)

Securities and Futures Act (Chapter 289): Regulatory framework for securities and financial instruments, relevant if the authorization involves trading or financial transactions

Corporate Governance Code: Guidelines establishing best practices for board responsibilities, decision-making processes, and requirements for board resolutions and authorizations

Company's Constitution: Company's foundational document (formerly Articles of Association) containing specific provisions for delegation of authority and requirements for board approvals

Banking Act (Chapter 19): Legislation governing banking operations and transactions, relevant if the authorization involves banking relationships

Electronic Transactions Act: Laws governing electronic transactions and digital signatures, applicable if the authorization will be issued or transmitted electronically

Board Composition Requirements: Regulatory requirements regarding the structure and composition of the board for valid decision-making

Quorum Requirements: Minimum number of board members required to be present for valid board decisions

Signing Authority Requirements: Specifications for who has the authority to sign documents on behalf of the board

Company Seal Requirements: Regulations regarding the use of company seal in official documents, if applicable

Director Residency Requirements: Requirements for director residence status under Singapore law

Conflict of Interest Provisions: Rules and procedures for handling potential conflicts of interest in board decisions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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