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Canadian Passport Pickup Authorization Letter Template for Singapore

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Key Requirements PROMPT example:

Canadian Passport Pickup Authorization Letter

"I need a Canadian Passport Pickup Authorization Letter for my colleague to collect my passport from the Singapore High Commission while I'm away on business travel during March 2025, ensuring compliance with both Canadian and Singapore requirements."

Document background
The Canadian Passport Pickup Authorization Letter is essential when passport applicants in Singapore cannot personally collect their new or renewed passports from the High Commission of Canada. This document must include specific details about both the passport applicant and the authorized representative, including full legal names, identification numbers, and contact information. It requires compliance with both Canadian passport regulations and Singapore's legal requirements for authorization documents. The letter should clearly state the purpose of authorization and may need to be notarized depending on High Commission requirements.
Suggested Sections

1. Author Identification: Full legal name, address, contact details, and identification details of passport applicant

2. Authorized Person Details: Full legal name, address, contact details, and identification details of person authorized to collect

3. Passport Application Details: Application reference number, submission date, and other relevant application information

4. Authorization Statement: Clear and explicit statement authorizing the named person to collect the passport on behalf of the applicant

5. Date and Duration: Date of authorization and validity period of the authorization letter

Optional Sections

1. Relationship Declaration: Statement explaining the relationship between the passport applicant and the authorized person

2. Reason for Authorization: Explanation of why third-party pickup is necessary or requested

3. Special Instructions: Any specific instructions or requirements for the pickup process

Suggested Schedules

1. Identification Documents: Certified copies of identification documents for both the passport applicant and authorized person

2. Passport Application Receipt: Copy of the passport application receipt or reference documentation

3. Additional Authorization Forms: Any additional forms required by the Canadian High Commission in Singapore

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










Clauses










Industries

Canadian Passport Order: Primary legislation governing Canadian passport issuance and related services, including third-party pickup authorization requirements

Canadian Passport Services Regulations: Detailed regulations specifying requirements for passport services, including authorization procedures and documentation

Canadian Privacy Act: Federal legislation governing the handling of personal information in passport-related documents and authorizations

Singapore Powers of Attorney Act: Singapore legislation governing the creation and execution of authorization documents and powers of attorney

Singapore Evidence Act: Singapore legislation specifying requirements for document authenticity and admissibility

Singapore Notaries Public Act: Legislation governing notarization requirements for official documents in Singapore

Valid Identification Requirements: Specific documentation requirements for both the authorizing person and authorized pickup person

High Commission Authorization Requirements: Specific requirements set by the High Commission of Canada in Singapore for passport pickup authorization

Personal Data Protection Requirements: Requirements for handling and protecting personal information in authorization documents

Document Authentication Requirements: Specific requirements for ensuring the authenticity and validity of the authorization document

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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