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Disciplinary Action Explanation Letter
"I need a Disciplinary Action Explanation Letter for an employee who has repeatedly violated our company's attendance policy over the past three months, including documentation of two verbal warnings, and need to issue a final written warning before potential termination."
1. Letter Header: Company letterhead, date, reference number, and confidentiality statement
2. Employee Information: Employee name, position, department, and employment details
3. Incident Description: Clear description of the misconduct or performance issue
4. Policy Reference: Reference to relevant company policies or regulations violated
5. Previous Warnings: Reference to any previous related warnings or incidents
6. Disciplinary Action: Clear statement of the disciplinary action being taken
7. Expected Improvements: Clear outline of expected behavior or performance improvements
8. Consequences: Statement of potential consequences if improvement is not shown
1. Appeal Process: Information about appeal rights and procedures - include when company policy allows for appeals
2. Union Representative Reference: Reference to union involvement or rights - include for unionized employees
3. Performance Improvement Plan: Detailed plan for improvement - include for performance-related issues rather than misconduct
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action
2. Previous Warning Letters: Copies of previous warning letters if applicable
3. Relevant Policies: Copies of relevant company policies or procedures
4. Performance Records: Relevant performance reviews or incident reports
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