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Letter Of Reprimand For Poor Work Performance Template for Singapore

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Key Requirements PROMPT example:

Letter Of Reprimand For Poor Work Performance

"I need a Letter of Reprimand for Poor Work Performance for a sales executive who has consistently missed their quarterly targets throughout 2025, incorporating our previous verbal warnings and setting a clear 60-day improvement timeline."

Document background
The Letter of Reprimand For Poor Work Performance is a crucial document in Singapore's employment framework, typically issued when an employee's performance falls significantly below expected standards and informal interventions have proven insufficient. It serves as a formal documentation step in the progressive discipline process, complying with Singapore's Employment Act and TAFEP guidelines. The letter should be used after verbal warnings or counseling sessions have occurred but before more severe disciplinary actions are considered. It includes specific performance deficiencies, improvement expectations, timelines, and potential consequences, while maintaining compliance with local employment laws and fair practice guidelines.
Suggested Sections

1. Letter Header: Company letterhead, date, employee details, and confidential marking

2. Subject Line: Clear indication that this is a formal reprimand for poor performance

3. Specific Performance Issues: Detailed description of performance deficiencies with specific examples

4. Previous Communications: Reference to prior warnings, discussions, or improvement plans

5. Expected Standards: Clear outline of required performance standards

6. Improvement Plan: Specific actions required and timeline for improvement

7. Consequences: Clear statement of consequences if improvement is not achieved

8. Closing: Signature block and acknowledgment section

Optional Sections

1. Support Resources: Available resources for improvement, used when company offers additional support

2. Union Reference: Reference to union rights, included if employee is union member

3. Appeal Process: Details of appeal procedures, included if company policy allows formal appeals

Suggested Schedules

1. Performance Records: Documentation of specific incidents or performance metrics

2. Previous Warnings: Copies of prior written warnings or counseling notes

3. Performance Improvement Plan: Detailed plan with specific targets and timelines

4. Relevant Policies: Copies of referenced company policies or procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













Clauses














Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering performance management, fair treatment requirements, documentation standards, and termination procedures

Employment (Fair Consideration) Framework: Framework ensuring fair treatment of employees and non-discriminatory practices in performance management processes

Tripartite Guidelines on Fair Employment Practices: Guidelines issued jointly by MOM, NTUC, and SNEF covering best practices for performance management and fair assessment criteria

Personal Data Protection Act (PDPA): Legislation governing the handling and protection of personal data, including employee information and confidentiality requirements in employment documentation

TAFEP Guidelines: Tripartite Alliance for Fair and Progressive Employment Practices guidelines covering performance management best practices and progressive discipline procedures

Industrial Relations Act: Legislation governing industrial relations, particularly relevant for employees covered by collective agreements and union-related considerations

Documentation Requirements: Essential elements including specific performance issues, objective evidence, previous warnings, improvement targets, timelines, consequences, employee's right to respond, and confidentiality aspects

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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