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Formal Disciplinary Letter
"I need a Formal Disciplinary Letter for an employee who has repeatedly violated our company's attendance policy, with three incidents of unauthorized absence in January 2025, and I want to ensure compliance with Singapore's employment regulations while clearly outlining the consequences of future violations."
1. Letter Header: Company letterhead, date, reference number, and confidentiality marking
2. Employee Details: Full name, position, department, and employee ID
3. Incident Description: Clear description of the misconduct or performance issue
4. Policy Reference: Specific company policies or regulations violated
5. Previous Warnings: Reference to any previous warnings or disciplinary actions
6. Required Improvement: Clear expectations for correction and improvement
7. Consequences: Potential consequences if improvement is not shown
8. Timeline: Specific timeframe for improvement and review
1. Union Reference: Reference to union involvement or representation - include when employee is a union member
2. Support Offered: Details of training or support to be provided - include when performance improvement support is being offered
3. Appeal Process: Information about appeal procedures - include when company policy allows for appeals
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action
2. Previous Warning Letters: Copies of previous warning letters if applicable
3. Performance Improvement Plan: Detailed plan for improvement if applicable
4. Relevant Policies: Copies of relevant company policies that were violated
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