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Disciplinary Hearing Letter Template for Singapore

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Key Requirements PROMPT example:

Disciplinary Hearing Letter

"I need a Disciplinary Hearing Letter for an employee who has repeatedly violated our company's attendance policy, scheduling the hearing for March 15, 2025, and need to include references to two previous verbal warnings."

Document background
The Disciplinary Hearing Letter is a crucial document in Singapore's employment framework, required when formal disciplinary action is being considered against an employee. It must comply with Singapore's Employment Act and Tripartite Guidelines on Fair Employment Practices. The letter serves multiple purposes: documenting the allegations, setting out the hearing process, informing the employee of their rights, and establishing a clear paper trail for potential future reference. It should be issued with sufficient notice before the hearing and must include specific details about the alleged misconduct or performance issues, ensuring procedural fairness and legal compliance.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication this is a disciplinary hearing notice

3. Allegation Details: Specific misconduct or performance issues being addressed

4. Hearing Details: Date, time, location of the hearing

5. Employee Rights: Right to representation, right to present evidence, right to respond

6. Potential Consequences: Possible disciplinary actions that may result

Optional Sections

1. Previous Warnings: Reference to prior incidents or warnings - include when there is a history of similar misconduct

2. Union Representative Details: Information about union representation rights - include when employee is unionized

3. Suspension Notice: Details of temporary suspension if applicable - include when employee is suspended pending investigation

Suggested Schedules

1. Evidence Documents: Copies of relevant evidence supporting the allegations

2. Company Policies: Relevant sections of employee handbook or policies allegedly violated

3. Previous Warning Letters: Copies of prior formal warnings if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. Covers employee rights, fair treatment, and procedures for disciplinary actions. Recent amendments extended core provisions to all employees.

Tripartite Guidelines on Fair Employment Practices: Guidelines issued jointly by Ministry of Manpower (MOM), NTUC, and SNEF providing framework for fair and progressive employment practices and non-discriminatory procedures.

Tripartite Guidelines on Wrongful Dismissal: Specific guidelines outlining proper procedures for disciplinary actions, definition of wrongful dismissal, and requirements for fair hearing processes.

Personal Data Protection Act (PDPA): Legislation governing the handling and protection of personal data, including employee information and confidentiality requirements in workplace proceedings.

Industrial Relations Act: Legislation covering union-related matters, including procedures for union representation during disciplinary proceedings and rights of unionized employees.

Procedural Requirements: Essential procedural elements including adequate notice, right to be heard, right to representation, documentation requirements, appeal processes, and confidentiality obligations.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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