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Cancellation And Refund Letter
"I need a Cancellation and Refund Letter for a 12-month gym membership subscription that I purchased in January 2025, requesting a partial refund due to relocation to another country, with the cancellation to take effect from March 2025."
1. Date and Reference Number: Current date and any relevant reference numbers
2. Recipient Details: Full name and address of the recipient
3. Original Transaction Details: Details of the original purchase/contract including date and amount
4. Cancellation Statement: Clear statement of intention to cancel
5. Reason for Cancellation: Brief explanation of cancellation reason
6. Refund Request: Specific amount requested and preferred refund method
1. Supporting Documentation Reference: Reference to any attached proof of purchase or relevant documents when additional documentation is being provided
2. Timeline Expectations: Expected timeframe for refund processing when specific processing times are known or required
3. Return Instructions: Instructions for returning physical goods when physical items need to be returned
1. Original Receipt/Invoice: Copy of original purchase documentation
2. Product Documentation: Any relevant product information or warranty cards for product-related cancellations
3. Bank Details Form: Form for providing refund bank details when bank transfer is the refund method
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