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Separation Request Letter Template for Singapore

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Key Requirements PROMPT example:

Separation Request Letter

"I need a Separation Request Letter for my role as Senior Software Engineer at a Singapore tech company, with my last working day planned for March 15, 2025, including detailed handover arrangements for three ongoing projects and specifications about returning company-issued equipment."

Document background
The Separation Request Letter is a crucial document in Singapore's employment landscape, used when an employee wishes to formally initiate the termination of their employment contract. It must align with Singapore's Employment Act requirements, particularly regarding notice periods and termination procedures. This document serves multiple purposes: it provides official documentation of the resignation, confirms the intended last working day, acknowledges contractual obligations, and may include transition planning details. The letter should be professional and clear, maintaining positive relationships while ensuring legal compliance.
Suggested Sections

1. Employee Information: Full name, employee ID, position, department

2. Current Date: Date of submission of the separation request

3. Addressee Details: Supervisor/HR manager name and title

4. Intent Statement: Clear statement of intention to separate from employment

5. Last Working Day: Proposed final day of employment

6. Notice Period Reference: Acknowledgment of contractual notice period

Optional Sections

1. Reason for Separation: Brief explanation of departure reason - optional section to be included when maintaining good relationships or when reason might affect reference

2. Handover Plan: Outline of transition arrangements - optional section for senior positions or complex roles

3. Appreciation Note: Thanks for opportunities and experiences - optional section to maintain positive relationships

Suggested Schedules

1. Handover Document: Detailed list of ongoing projects and responsibilities

2. Company Property List: Inventory of company assets to be returned

3. Employee Benefits Summary: Overview of outstanding leave, benefits, and entitlements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













Clauses














Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships, covering notice period requirements, statutory entitlements, and termination procedures

Employment Claims Act 2016: Legislation covering dispute resolution procedures and salary-related claims in employment matters

Industrial Relations Act (Chapter 136): Governs employee-employer relationships and union-related matters in Singapore

Central Provident Fund Act (Chapter 36): Regulates CPF contributions, settlements, and requirements for final payments during employment separation

Personal Data Protection Act 2012: Controls the handling of employee personal information and data retention requirements during separation

MOM Guidelines: Ministry of Manpower guidelines covering fair employment practices and tripartite guidelines on managing excess manpower

Income Tax Act: Covers tax clearance requirements for employees (especially foreign workers) and treatment of final payments and benefits

Employment of Foreign Manpower Act: Governs work pass cancellation procedures and repatriation obligations for foreign employees

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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