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Authorised Signatory Letter Template for England and Wales

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Key Requirements PROMPT example:

Authorised Signatory Letter

"I need an Authorised Signatory Letter to allow our new CFO, Sarah Chen, to sign financial documents up to £500,000 for our UK subsidiary, effective from 1 March 2025, with specific provisions for electronic signatures."

Document background
The Authorised Signatory Letter is essential for organizations operating in England and Wales that need to formally delegate signing authority to specific individuals. This document is particularly crucial when dealing with financial institutions, government bodies, or in situations requiring clear documentation of authority delegation. The letter specifies who can sign documents on behalf of the organization, the scope of their authority, and any limitations. It helps streamline operations while maintaining proper governance and control over organizational commitments.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number

2. Addressee Details: Name and address of recipient organization

3. Authority Statement: Clear statement of who is being authorized to sign

4. Scope of Authority: Specific details of what the signatory is authorized to sign

5. Duration: Period for which the authorization is valid

6. Authorization Confirmation: Statement confirming the company's authorization of the arrangement

Optional Sections

1. Specimen Signature: Sample signature of authorized person, used when required by banks or formal institutions

2. Limitations: Any specific restrictions on the authority granted

3. Multiple Signatories: Required when authorizing joint signing arrangements

Suggested Schedules

1. Specimen Signature Sheet: Form containing specimen signatures of authorized persons

2. Corporate Resolution: Copy of board resolution authorizing the signatory arrangement

3. ID Documentation: Copies of identification documents for authorized signatories

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses


























Industries

Companies Act 2006: Primary legislation governing company operations in the UK, including sections on company representation, execution of documents, and requirements for directors' and company secretaries' authority. Contains rules about who can legally bind a company.

Law of Agency principles: Common law principles that govern authority and delegation, including concepts of actual, implied, and apparent authority in representation relationships.

Powers of Attorney Act 1971: Legislation governing the creation and execution of powers of attorney, relevant when authorization includes elements of power of attorney delegation.

Financial Services and Markets Act 2000: Regulatory framework for financial services in the UK, particularly relevant if the authorization relates to regulated financial activities or dealings with financial institutions.

Electronic Communications Act 2000: Legislation governing the use and validity of electronic signatures and electronic execution of documents.

Money Laundering Regulations 2017: Regulations concerning verification of identity and anti-money laundering requirements, particularly important for financial and banking matters.

Partnership Act 1890: Legislation governing partnerships in the UK, relevant if the authorization relates to a partnership structure rather than a company.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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