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Employee Release Letter Template for Singapore

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Key Requirements PROMPT example:

Employee Release Letter

"I need an Employee Release Letter for a senior software engineer who is resigning to join a competitor, with their last working day on March 15, 2025, and I want to ensure we include strong confidentiality and non-compete reminders in the letter."

Document background
The Employee Release Letter is a crucial document in Singapore's employment framework, issued when an employee's service with an organization is being terminated, whether through resignation, retirement, or mutual agreement. It serves multiple purposes: documenting the formal end of employment, confirming the last working day, outlining final payment arrangements, and addressing any continuing obligations. The document must comply with Singapore's Employment Act and related legislation, including CPF requirements and MOM guidelines. This letter forms an essential part of both the employee's exit documentation and the company's personnel records.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Employee Details: Full name, designation, and employee ID

3. Confirmation of Release: Clear statement of employment termination or release

4. Last Working Day: Specific mention of final working date

5. Settlement of Dues: Information about final payment and benefits

Optional Sections

1. Handover Instructions: Required when employee handles critical responsibilities - typically used for management or key positions

2. Non-Compete Reminder: Reference to existing non-compete obligations - used when original contract contains such clauses

3. Reference Provision: Statement about providing employment references - used when company policy allows references

Suggested Schedules

1. Final Settlement Statement: Detailed breakdown of final payment including salary, leave encashment, and other benefits

2. CPF Contribution Statement: Summary of final CPF contributions

3. Company Property Checklist: List of company assets to be returned

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering basic terms and conditions of employment, termination procedures, notice periods, and final payment obligations

Central Provident Fund Act (Chapter 36): Regulates mandatory social security savings system, including requirements for CPF contributions and final CPF settlement procedures during employment termination

Employment Claims Act 2016: Framework for employment dispute resolution, particularly regarding salary-related claims and other employment disputes during termination

Industrial Relations Act (Chapter 136): Legislation governing labor-management relations, particularly relevant for union members and collective agreement considerations in termination cases

Personal Data Protection Act 2012: Regulates the collection, use, disclosure, and care of personal data, including requirements for handling employee data during and after employment

Income Tax Act (Chapter 134): Tax legislation relevant for employment termination, including tax clearance requirements for foreign employees and IR21 form obligations

MOM Guidelines: Ministry of Manpower's regulatory guidelines covering best practices for termination and requirements for employment pass cancellation for foreign workers

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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