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Formal Letter To Government Authority Template for England and Wales

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Key Requirements PROMPT example:

Formal Letter To Government Authority

"I need to draft a Formal Letter To Government Authority regarding our company's planning permission application for a new manufacturing facility in Bristol, requesting an expedited review process due to significant job creation potential, to be submitted by March 2025."

Document background
A Formal Letter To Government Authority is a critical communication tool used when businesses, organizations, or individuals need to officially correspond with government bodies in England and Wales. It is particularly important when seeking approvals, making formal requests, responding to regulatory inquiries, or submitting official documentation. The letter must adhere to strict formatting guidelines and include specific elements such as reference numbers, clear subject matters, and appropriate supporting documentation. This document type is governed by various UK legislative requirements and must maintain professional standards while ensuring clarity and compliance with administrative procedures.
Suggested Sections

1. Sender Details: Full name, title, organization, and contact information of the sender

2. Recipient Details: Specific department, official's name and title, full address of the government authority

3. Reference Numbers: Any relevant case numbers, reference IDs, or previous correspondence details

4. Subject Line: Clear, specific subject matter of the communication

5. Purpose Statement: Clear statement of the letter's primary objective

6. Main Content: Detailed explanation of the matter at hand

7. Requested Action: Specific actions or responses requested from the authority

8. Closing: Formal closing statement and signature block

Optional Sections

1. Previous Correspondence: Reference to prior communications when following up on existing matters

2. Deadline Request: Specific timeframe for response when time-sensitive action is required

3. Legal Framework: Relevant legislation or regulations when making statutory requests or references

4. Confidentiality Notice: Statement regarding confidentiality when dealing with sensitive information

Suggested Schedules

1. Supporting Documents: Evidence or documentation supporting the letter's content

2. Required Forms: Official forms required by the authority

3. Authorization Documents: Power of attorney or authority to act documentation if applicable

4. Reference List: List of all referenced legislation, regulations, or previous correspondence

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

















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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Freedom of Information Act 2000: Key legislation governing access to information held by public authorities and requirements for transparency in government communications

Data Protection Act 2018 and UK GDPR: Legislation concerning the handling and protection of personal data in communications with government authorities

Official Secrets Act 1989: Legislation governing the handling of sensitive or classified government information in official communications

Public Records Act 1958: Legislation concerning the management and preservation of public records and official correspondence

Equality Act 2010: Legislation ensuring non-discrimination and equal treatment in all official communications and dealings with government authorities

Local Government Act 1972: Framework legislation governing communications and dealings with local government authorities

Administrative Law Principles: Common law principles governing the conduct and decision-making processes of public bodies

Public Bodies (Admission to Meetings) Act 1960: Legislation governing transparency and public access to government meetings and related communications

Civil Procedure Rules: Rules governing formal communications related to legal proceedings involving government authorities

Civil Service Code: Guidelines for civil service conduct and communication standards in government correspondence

Government Writing Style Guide: Official guidelines for formatting and structuring government communications

Limitation Act 1980: Legislation setting time limits for various types of claims and formal communications with government authorities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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